Open to all current Town of Oakville Employees and external applicants
Duration:
Indefinite contract
Reason for Vacancy:
Leave of Absence
Closing Date:
Applications for this position must be received at oakville.ca in the employment section by no later than 11:59pm on
July 14, 2025.
Reporting to the Recreation and Culture Manager and working with the Culture Coordinator, the Recreation Assistant (Culture) supports the planning, development and delivery of cultural registered, drop-in and outreach programs and services for the community. The assistant ensures the delivery of high quality services through the administration of quality assurance programs such as HIGH FIVE.
Job Responsibilities:
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Works with the Cultural Coordinator and Program Supervisor - Culture to develop and plan culture programs and services
Supports the Cultural Coordinator with facility scheduling, program confirmation and facility set-up plans.
Assists in overseeing day-to-day operations of culture programs
Monitors and maintains inventory of culture program equipment and supplies and sources and purchases when required
Assists with coordination of staff placements, substitutions and last minute arrangement for program coverage
Provides supervision to participants, part time staff and volunteers.
Responds to telephone enquires/e-mails, troubleshoot and problem-solve issues
Helps in the program integration and support required of special needs participants and one on one support structures (staff to participants)
Responsible for program brochure and Xplor Recreation inputting
Supports data monitoring of programming numbers for registered and drop in programs, cancel/combine/add if required
Assists with registration enquires, customer service, waitlist management
Administers and monitors HIGH FIVE standards for all children's programs in consultation with Cultural Coordinator and Program Supervisor - Culture
Provides program content and information to aid in the promotion of programs through marketing and web site content
Assists with the recruitment, selection, interviewing and hiring of part-time staff and volunteers
Assists with part time staff evaluations
Helps with the administration of progressive discipline if required to department standards
Responsible for production, distribution and submission of contracts, TD1 forms, staff correspondence, application forms, uniform requests and change of status
Ensures Health & Safety protocols are met for all participants, staff and volunteers
Prepares and submit weekly payroll
Assists with scheduling part- time staff and volunteers for Manager approval
Monitors, reviews and provides input into policies and procedures, training manuals to ensure compliance with HIGH FIVE standards
Assists with accident management and critical incident procedures
Provides assistance and recommendations for budget as requested
Monitors defined portions of budget including monthly variances (wages, expenses, revenues)
Monitors and provides feedback to the budget analysis and quarterly projections
PCOS and OU account creations
Use of CIS and FMW systems
Purchasing of culture program equipment and supplies
Ensures compliance with all legislation related to health, safety and duty of care (e.g. Child Protection Act and reporting procedures of town and CAS with support from Manager)
Accountable for both the safety and wellbeing of part time staff/ seasonal student staff/volunteers and participants through compliance with Health and Safety standards
Participates in community events (school visits, community event) and acts as a town liaison to promote culture programs and services
Actively develops and maintains relationships with local schools, agencies, minor cultural groups, partners
Assists with planning cultural outreach events for community centre participants (content, program and venues)
Assists Cultural Coordinator in ensuring specialized art studios/culture programs are properly equipped for specialized culture programs including monitoring required repairs to tools and equipment
Qualifications/Skills:
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Successful completion of Post Secondary Degree or Diploma in Fine Arts, Art Management or equivalent related field
A minimum of 3 years' experience working with, supervising, and mentoring youth, teens and volunteers
Experience with delivering cultural programs and services in a recreation setting
Good communication skills, interpersonal skills and conflict resolution
Valid certification in Standard First Aid and CPR (C)/AED preferred
HIGH FIVE certification: Principles of Healthy Child Development, Quest 2, Principles of Healthy Child Development Trainer
Working knowledge of Xplor Recreation software would be considered an asset
Please note that successful candidates, who are new hires and/or who have not performed in this position previously will be required to provide a satisfactory criminal record check, with vulnerable sector screening, dated within the last 30 days as a condition of employment.
DATED:
July 7, 2025
This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. The minimum threshold score for the interview is 75%
We thank all applicants and advise that only those selected for an interview will be contacted.
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