Job Description

Job Duties

Specific Skills:

Digitize and archive physical records into secure and searchable digital repositories.

Manage the full lifecycle of records from creation, classification, and active use through to secure storage, retention, and final disposition.

Maintain compliance with records retention and disposition schedules and ensure proper archiving practices.

Administer and manage SharePoint environments, including:

Creating and configuring new sites and document libraries.

Managing user permissions and access controls.

Troubleshooting issues and providing SharePoint support for staff.

Use the Office 365 Admin Portal to manage SharePoint permissions and integrations.

Support therapists by maintaining accurate case notes, assessments, and records.

Ensure structured and confidential recordkeeping for children with special needs.

Manage and provide support with donor records with Donor Management Software.

Maintain student records and schedules using School Cloud or similar systems.

Provide general IT support related to document systems and collaboration platforms.

Ensure confidentiality, data privacy, and information security best practices are always upheld.

Additional Skills:

Hands-on experience with SharePoint administration, including site setup, libraries, permissions, troubleshooting, etc.

Experience with digitizing physical records and maintaining compliance with retention/disposition requirements.

Excellent organizational skills and strong attention to detail.

Ability to handle sensitive and confidential information responsibly.

Develop processes, train and assist team members in document control procedures and tools.

Prepare status reports to track project milestones and ensure compliance with program equivalent guidelines.

Maintain confidentiality around sensitive information.

Responsiveness and attention to detail.

Familiarity with project management.

Intermediate knowledge of Excel and advanced knowledge in SharePoint.

Familiarity with Electronic Document Management Systems (EDMS).

Other duties as assigned.

Skills Requirements

Education: Bachelor's degree or college diploma in records management, information technology, library/information science, or a related field; and experience in a similar role.

Work Experience: 1 year to less than 2 years

Job Types: Full-time, Permanent

Pay: $71,381.00 per year

Benefits:

Casual dress Company pension Dental care Extended health care Life insurance Paid time off
Work Location: In person