Job Description

Located in the picturesque town of Goderich, and Stratford, Ontario, we are committed to partnering with
communities to provide professional child protection services. We advocate for and protect children\'s
rights; support and strengthen families and we are leaders for positive change in our community.

Huron-Perth CAS is dedicated to building a workforce that reflects the diversity of the community in which
we live and serve. We encourage applicants from African Canadian, Indigenous, people with disabilities,
2SLGBTQ+ communities to apply and to self-identify in their cover letter. We are also committed to
providing barrier-free and accessible employment practices for all. Accommodations are available on request
for candidates taking part in al aspects of the selection process.

The Society is currently accepting resumes for the ful -time position as follows:

Records Management Clerk (Stratford or Goderich)

Under the supervision of the Senior Legal Counsel, the Records Management Clerk will be responsible for
preparing disclosure requests by redacting information, including but not limited to record check, requests
from other CAS agencies, requests from clients, former clients, legal representatives, court ordered file
disclosures, community partners, and others.

Job Responsibilities:

• Prepares disclosure material based on priority, as determined by Agency practice, the supervisor

and/or legal counsel and/or by provincial recommendation.

• Ensures information, materials and file information provided to third parties meets accepted and

required legal and Agency privacy and confidentiality standards.

• Liaises with workers, managers and legal counsel to obtain information to be disclosed and

or/deleted.

• Completes disclosure requests by deadline and arranges for pick-up of material.
• Meets and sits with clients reviewing vetted files.
• Maintains up-to-date system to track disclosure requests and completion.
• Provides staff with deadlines and information about file disclosure requests; and follows up with

staff and managers to ensure al requests are completed in a timely manner, as required by CFSA,
the Family law Rules and Court directives.

• Maintains necessary information for statistical purposes.
• Prepares files for scanning; upon completion of scanning returns material to the file according to

document and file maintenance records of the Agency.

• Completes people searches in CPIN and identifies appropriate person records for use in case.
• Performs general administrative duties, including filing, word processing, faxing, photocopying,

answering telephones, binding documents, sorting mail, etc.

Qualifications:

• Diploma in Legal Office Administration or Law Clerk and/or 2 years\' experience related to legal disclosures

preferred.

• Consideration will be given to candidates with a diploma in records management, library science,

information management, business administration, office administration, and/or administrative training.

• Understanding of Family Court procedures, the Child, Youth and Family Services Act and the Child Welfare

system in Ontario.

• Demonstrated ability to coordinate matters in the legal system relating to lawyers, agency staff and

members of the public involved in the court system.

• A sound understanding of legal practice and the ability to quickly learn and implement complex sets of

policies and procedures relating to his/her duties

• Excel ent written communication skil s to meet agency recording responsibilities and other administrative

requirements.

• Strong knowledge of Microsoft Office applications, Adobe Pro, CPIN and other agency software and

equipment.

A cover letter and ful resume, including three current professional references, should be sent to:

Kendra Baker
Human Resources Coordinator
HRresumes@h-pcas.ca

We thank al applicants, however, only those to be interviewed wil be contacted.

Ontario Association of Children\'s Aid Societies