Job Description

Competition # : 37902

Department: Justice

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: \xe2\x80\x8b2/24/2023\xe2\x80\x8b (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Policy and Information Management Division of the Department of Justice brings together an inter-related group of department functions dedicated to the creation, coordination, analysis, sharing, accuracy, storage, and business use of information. The Policy and Information Management Division supports the Department of Justice by providing expertise in policy analysis and formulation; undertaking research and analytical studies; leading the business planning function for the Department; Federal, Provincial and Territorial relations; managing the department\'s records management program (central registry); and the department\'s facility and accommodation requirements. Our team values diversity and innovative approaches to our work.

For more information on the Department of Justice please visit our website:

About Our Opportunity

In accordance with the Government-wide Records Management Program, the Records Clerk 2 provides a wide range of records management services to all divisions of the Department of Justice, including the Minister and Deputy Minister\'s Offices, Legal Services, Correctional Services, Court Services, Policy and Information Management, Public Safety, Victim Services and Maintenance and Enforcement, and regional offices.

Primary Accountabilities

Duties include, but are not limited to: file creation, database maintenance, analysing classification numbers to ensure the appropriate classification numbers are assigned, providing an efficient and secure file retrieval system for all Justice Head Office staff, applying internal records management policies and procedures in practice, assisting the Department in meeting disclosure obligations, boxing records, transferring inactive records to off-site storage, and providing records management training to Justice staff.

The Records Clerk 2 must exercise a high degree of confidentiality in the performance of the role.

Qualifications and Experience

Three (3) years\' related experience or an equivalent combination of education, training, and experience may be acceptable.

Demonstrated skills using emailing systems, word processing, presentation software, and spreadsheets (e.g. Microsoft Office Suite) are required, as well as experience with databases and filing/retrieval systems.

You will demonstrate the ability to work independently in a busy, challenging environment, exercising sound judgement around issues requiring a high degree of confidentiality and a commitment to excellence in client service. You will have excellent organizational, time management and interpersonal skills, as well as the ability to multi-task to meet priorities and deadlines. The abilities to effectively respond to high volumes of work and function with minimum supervision are key in this role, and you also demonstrate excellent verbal and written communication skills including high proficiency in typing and proofreading.

Knowledge of the Department of Justice records management program, records management procedures, records management legislative requirements, and STAR/STOR are considered an asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Include, but not limited to:

• A Bachelor\'s degree in a related field
• A two-year certificate/diploma in a related field plus one year of related experience
• A one-year certificate/diploma in a related field plus two years of related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offering and eligibility criteria.

Working Conditions

• Moving and lifting of heavy boxes of files
• Ability to retrieve files stored at high levels
• Use of computers and other office equipment
• Working in confined spaces
• Working alone on occasions
• Additional mental pressures created by the need to be meticulous throughout every moment of a workday, while dealing with continuous pressures of court-imposed deadlines that our clients experience.

Additional Information

All candidates (including internal candidates applying through an expression of interest) will be required to complete role-specific testing as part of this process.

Based on operational considerations, travel may be required within Halifax Regional Municipality.

This is a Term employment opportunity with an anticipated end date of March 1, 2024. The appointment status (\'term\', \'temporary\' or \'casual\') is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• countless career paths.
• Department Specific Flexible working schedules.

Pay Grade: CL 13

Salary Range: $1,450.14 - $1,578.47 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia