Job Description

About the Lac Ste. Anne Metis Community Association

The Lac Ste. Anne Metis Community Association (LSAMCA) is the representative body for the historic and contemporary Lac Ste. Anne Metis (LSAM) community, an independent, vibrant Metis community. We are a section 35 (Constitution Act, 1982) Metis Aboriginal rights-bearing collective (otherwise known as a 'Powley' community) whose traditional territory encompasses present day west central and northwest Alberta.

As a kinship-based community, and with a strong sense of community and cultural identity, we participate in a shared culture inclusive of our distinctive customs and traditions, including the continued exercise of our Metis harvesting rights. These activities and way of life remain core to our identity as a modern-day, rights bearing Metis people.

Position Overview

Reporting to the Administrator, the

Records & Information Manager

is responsible for planning, developing, implementing, and administering LSAMCA's Records and Information systems, including maintaining and monitoring the storage of all records, including electronic records of all filing systems, file transfer and storage, file retrieval and preparation of files for permanent storage or destruction, while maintaining the safety and security of confidential information.

Please include a cover letter with your application describing your relevant experience and interest in this role.

Key Responsibilities

Promote and enforce information governance and records management principles. Engage all departments with records management. Participate in research and development of long and short-term record management plans following accepted industry standards. Work with departments to ensure procedures are in place to support organizational requirements and demands of various types of incoming correspondence. Work with departments to provide daily administrative and organizational support to manage various incoming demands to Directors and staff. Identify corporate standards for managing terms and conditions of contribution agreements. Organize, maintain, and update records of the organization. Support the maintenance of electronic personnel files in accordance with Human Resources policies and procedures. Maintain and update inventory of all filing systems and archives. Create new files and records as necessary. Maintain appropriate databases for the various records, reports, and documents. Assess and process requests for information under applicable provincial & federal Privacy Act legislation, and/or locally developed policies. Locate filed, archived materials upon request and ensure that materials are provided to authorized users. Co-ordinate and record the disposal of documents and the transfer of records to permanent storage in accordance with policies and procedures. Provide training and ongoing support for internal staff on system access and records function. Ensure compliance with policies and procedure as well as any applicable legislation. Occasionally provide guidance and work with consultants for special projects. Other duties, as required.

Qualifications

Post-secondary education in Public Administration, Commerce, Library Science, Archival Science and/or a Certification in Information and Records Management. Minimum 3-5 years direct experience with physical and electronic record management. Background in records management and familiarity and experience working with Alberta's privacy laws. Strong mentoring and engagement skills and a passion to help others understand the importance of information and records management protocols, process, and procedures. Experience working with Indigenous communities is an asset. Knowledge of principles and procedures used in maintaining and controlling a complex filing system; familiarity with file management software applications. Knowledge of program administration, project and contract management is an asset. Ability to plan, develop and support program strategies and procedure related to records and information management. An ability to develop program information management systems and monitor and assess the effectiveness of programs and services, is an asset. Demonstrable interpersonal and communication skills (verbal and written). Ability to work independently with minimal supervision demonstrating sound judgement and decision-making skills to ensure the work meets expected standards. Valid AB Driver's License with a reliable vehicle and appropriate insurance. Able to travel as may be needed from time to time.

What We Offer

An opportunity to work directly with a dynamic, growth-oriented organization and to contribute to protecting the Lac Ste. Anne Metis community's rights and way of life. A collaborative and supportive team environment. Competitive salary and benefits package (to be discussed). Professional development and growth opportunities.
We thank all interested applicants; however, only those selected for an interview will be contacted.

This position will remain open until filled.

Job Types: Full-time, Part-time

Work Location: In person