Job Description

Join the ride!
Position: Reconditioning & Administrative Assistant
Dealership: Saskatoon Motor Products
Location: Saskatoon, SK
Classification: Full-Time, Immediate Hire, **Contract Position** (Maternity Coverage)
Saskatoon Motor Products is proud to be a part of the AutoCanada dealership network. AutoCanada is the largest Canadian owned and publicly traded automotive dealer group operating in Canada and the US. We are innovative, data-driven and our commitment to our Team Members, customers and operational excellence fuels our success.
We find opportunities to reward high-performers regularly and are looking for managers that empower and motivate their teams to do their very best. We want someone whose values align with our own and can support our people-driven culture of learning and continuous development. Working here is fast-paced, non-stop, and a little unpredictable--and we love it.
Your area of focus.
We are seeking an experienced Reconditioning & Administrative Assistant to join our accounting department on a full-time basis in this contract position. Reporting to the Controller and UCD manager, you will be responsible for facilitating a wide variety of accounting and administrative activities. The successful individual will be self-motivated and dependable. An ideal candidate will be able to adapt to the various speeds and demands of a dealership.
What drives your day-to-day?

• Perform basic accounting tasks, process purchases and refunds
• Generate daily transaction reports and prepare the documents for bank deposits.
• Scan all needed receipts and documents for record-keeping purposes
• Develop and maintain updated filing system
• Assist in the preparation of regularly scheduled report
• Accurately input, update and maintain data in vAuto, IOL, Deskit and other company systems to make them more efficient.
• Ensure all needed documents and information for the CPO / Used Vehicle file is at place including folder write-ups, Carfax, and tags.
• Provide support in editing missing descriptions both in IOL and in vAuto
• Update vehicle prices in vAuto
• Communicate through other dealerships to gather necessary information such as warranty start date and safety open recall
• Save all scanned documents in a designated google drive
• Set to display Hot List Units on the Hot List page website on a monthly basis
• Cover the reception desk as per schedule and as needed.
• Greeting visitors, clients and staff
• Answering phone calls and directing them to the appropriate person or department.
• Prepare and submit Co-op Claims for both Certified Pre-Owned and New Cars
• Advertising costs on a monthly basis and Certified Service on a semiannual basis.
• Gather all Co-op Invoices from different areas of Advertising and the additional creative support required.
• Generate Performance Metrics Report on a weekly, monthly and yearly basis.

What are the must-haves...

• A high school diploma or equivalent
• Minimum 1-2 years of experience in bookkeeping or administration
• Previous experience in the automotive industry is an asset
• Ability to drive all types of vehicles including trucks
• Proficiency in Microsoft Office Suite (Excel, Word, Teams)
• Proficiency in Google Drive applications
• Exceptional written and verbal communication skills
• Strong organizational and time management skills, handling multiple priorities, performing a variety of tasks and meeting tight deadlines
• Strong attention to detail and accuracy
• Willingness to learn
• Ability to work both independently and as part of a team

The Perks.

• Competitive Compensation and Benefits Package
• Employee Vehicle Purchase & Service Plans
• Employee and Family Assistance Programs
• Company-wide appreciation events and contests throughout the calendar year
• Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members. As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.
Can you picture yourself here already?
We hope so. It's equally as important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.
If you think you're a good fit to come along on our ride, apply now through our website at www.autocan.ca/careers. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. AutoCanada is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform your recruiter.
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