Up to 25 hours per week, Monday, Thursday, and some Saturdays
Position Overview
We are seeking a reliable and detail-oriented
Part-Time Receptionist/Payroll Assistant
to support our administrative and payroll functions. This dual-role position is ideal for someone who is organized, personable, and comfortable handling confidential information. The successful candidate will be the first point of contact for visitors and employees, while also assisting with payroll processing and related HR tasks.
Key Responsibilities
Reception Duties
Greet and assist visitors, clients, and employees in a professional and friendly manner.
Answer and direct incoming phone calls and emails.
Maintain a clean, organized, and welcoming reception area.
Receive and distribute mail, packages, and deliveries.
Schedule appointments, meetings, and conference room bookings.
Support general office administrative tasks as needed (e.g., filing, data entry, ordering supplies).
Payroll & Administrative Support
Assist with gathering and entering employee time sheets and attendance records.
Help maintain accurate employee information in payroll systems.
Support payroll processing, ensuring accuracy and timeliness.
Prepare and verify payroll-related reports and documentation.
Maintain confidentiality of all payroll and personnel information.
Assist HR or accounting departments with related clerical tasks.
Qualifications
High school diploma or equivalent; associate degree or coursework in accounting, business, or HR preferred.
Previous experience as a receptionist, administrative assistant, or payroll clerk is an asset.
Basic understanding of payroll processes and data entry.
Proficient in Microsoft Office (Word, Excel, Outlook); experience with payroll software (e.g., ADP, QuickBooks) is a plus.
Strong communication and interpersonal skills.
Excellent attention to detail and organizational ability.
Ability to handle confidential information with integrity and discretion.
Work Environment & Schedule
Part-time position: Monday, Thursday and some Saturdays.
On-site role with occasional flexibility, depending on business needs.
Professional office environment.