Job Description

Overview

We are seeking a dynamic and organized Receptionist/Office Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and clients while ensuring smooth daily operations within the office. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude. This position offers an exciting opportunity to be the first point of contact, manage administrative tasks efficiently, and support various office functions with enthusiasm and professionalism.

Duties

Greet visitors, clients, and vendors warmly, providing exceptional customer service and ensuring they feel welcomed. Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette while directing calls accurately. Handle front desk responsibilities including checking in visitors, managing appointments, and maintaining a tidy reception area. Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to update records, schedules, and databases. Assist with office management duties such as filing, photocopying, proofreading documents, and organizing supplies. Support calendar management by scheduling appointments and meetings efficiently for team members. Conduct basic bookkeeping using QuickBooks or similar accounting software to assist with invoicing and expense tracking. Provide administrative support including typing correspondence, preparing reports, and managing incoming/outgoing mail. Support customer service efforts by responding promptly to inquiries via phone or email and providing accurate information. Assist with medical or dental receptionist duties if applicable, including patient check-in/out processes and appointment coordination. Maintain confidentiality of sensitive information while ensuring all office procedures run smoothly.

Requirements

Proven experience in an office environment or clerical role with strong organizational skills. Excellent computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry tools. Familiarity with multi-line phone systems and professional phone etiquette is essential. Experience with QuickBooks or bookkeeping software is preferred but not mandatory. Bilingual abilities are highly desirable to support diverse client needs. Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Previous experience as a receptionist, personal assistant, or medical/dental receptionist is advantageous. Demonstrated customer service skills with a friendly attitude and professional demeanor. Attention to detail for proofreading documents and maintaining accurate records. Ability to handle multiple responsibilities simultaneously while maintaining a positive attitude. Join our team as a Receptionist/Office Assistant and become an integral part of a vibrant workplace that values your initiative! We are committed to fostering a supportive environment where your organizational talents shine and your contribution makes a real difference every day.
Job Types: Full-time, Part-time, Permanent

Pay: $18.00-$32.00 per hour

Expected hours: 15 - 40 per week

Work Location: In person