Job Description

Company Description

Keypoint Millwork is a leader in high-quality millwork and custom furniture finishing. We deliver premium craftsmanship and exceptional results across residential, commercial, and institutional projects. With a strong focus on innovation and design integrity, our team is passionate about exceeding expectations on every project. We are currently seeking a Receptionist/Office Administrative to join our Brampton-based millwork division.

Job Purpose

The Millwork Project Manager plays a key role in overseeing the full lifecycle of custom millwork projects from planning, budgeting, and procurement to production, delivery, and site installation. This position requires a strong understanding of millwork detailing, fabrication techniques, and project coordination. The Project Manager ensures that all phases are executed according to design specifications, timelines, and quality expectations, while maintaining positive communication with clients, internal teams, and subcontractors.

Duties & Responsibilities

Greet and assist visitors and clients

Answer, screen, and direct incoming phone calls and emails

Handle incoming and outgoing mail, deliveries, and courier services

Maintain organized digital and physical filing systems (drawings, invoices, job files, etc.)

Schedule meetings, appointments, material pickups, and deliveries

Assist with material ordering and follow-up with suppliers

Book hotel accommodations and coordinate travel arrangements when required

Open accounts with new suppliers and manage basic vendor communications

Create and maintain supplier quote comparison sheets

Update production tracking documents and internal records

Monitor and maintain office supply inventory and equipment

Ensure the front desk and office areas remain clean, organized, and presentable

Support the project team with administrative tasks as needed (e.g., printing, compiling reports)

Assist with basic data entry, time tracking, and document formatting when requested

Liaise with internal departments (e.g., production, purchasing, accounting) to ensure smooth workflow

Maintain confidentiality and professionalism when handling sensitive information

Qualifications & Skills:

Degree or diploma in Office Administration, Business, or a related field

1-3 years of experience in an administrative or receptionist role (experience in construction or millwork is an asset)

Excellent verbal and written communication skills

Strong organizational and time management abilities

Proficient in Microsoft Office (Word, Excel, Outlook), experience with project tracking software is a plus

Comfortable handling multiple tasks and shifting priorities in a fast-paced environment

Ability to maintain confidentiality and handle sensitive information professionally

Friendly, approachable, and customer service-oriented demeanor

Strong attention to detail and follow-up

Ability to work independently and collaboratively with cross-functional teams

Job type: Full-Time, Permanent, In person

Salary: $55,000.00 to $70,000.00

Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Benefits:

Company events Dental care Extended health care
Schedule:

Monday to Friday
Work Location: In person

Job Types: Full-time, Permanent

Pay: $40,000.00-$48,000.00 per year

Benefits:

Company events Dental care Extended health care Life insurance On-site parking
Schedule:

Day shift Monday to Friday
Language:

Mandarin (preferred)
Work Location: In person