Job Description

Overview

We are seeking a professional and organized Receptionist to join our team. This role is vital in ensuring smooth daily operations by providing exceptional front desk support, managing communications, and assisting with administrative tasks. The ideal candidate will possess strong office skills, excellent customer service abilities, and proficiency with various software tools to support our office functions effectively.

Duties

Comfort Property Management is mid-sized Property Management Company managing properties through the GTA.

Currently, we are looking to hire a Receptionist for our head office. As a Receptionist, you will be reporting to the Office Administrator.

The responsibilities for this job include, but are not limited to, the following:

- Answer all calls and direct as required.

- Mail (In & Out) - In-coming handled on turn-around basis.

- Charge corporations for postage in case of a mailing to all units, and mail on same day.

- Keep inventory of supplies, order office supplies.

- Ensure office cleanliness at all times.

- Maintain a database of quick employee information and order supplies when needed (i.e. business cards).

- Prepare Status Certificates.

- Filing.

- Prepare Mailings.

- Handle Chargebacks.

- Handle incoming Cheques.

- Enter Accounts Payable invoices.

Greet visitors and clients in a courteous and professional manner at the front desk

Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments and maintain calendars for staff or departments Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other relevant software Handle filing, document organization, and general administrative support tasks Assist with bookkeeping and basic QuickBooks entries as needed Support customer service efforts by addressing inquiries and providing information Maintain a tidy reception area and ensure office supplies are stocked Proofread documents for accuracy and clarity before distribution Support medical or dental office functions if applicable, including patient check-in/out processes

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Strong computer skills with the ability to learn new software quickly Experience with data entry, filing systems, and clerical tasks Excellent customer service skills with professional phone etiquette Ability to manage 2-line phone systems efficiently Organizational skills with attention to detail and accuracy in proofreading and data management Previous office experience preferred; experience in medical or dental offices is a plus Knowledge of entry level bookkeeping is advantageous Strong typing skills to facilitate efficient data entry and correspondence Ability to handle multiple priorities in a fast-paced environment with professionalism
This position offers an opportunity to be an integral part of our team while utilizing your administrative expertise. We value candidates who are proactive, detail-oriented, and committed to delivering outstanding support across all front desk functions.

Job Type: Full-time

Pay: $45,000.00-$52,000.00 per year

Benefits:

Dental care Extended health care
Work Location: In person