Job Description

We are seeking a

Receptionist/Administrator

who will be the first point of contact for clients, ensuring a welcoming and professional experience. The ideal candidate will be highly organized, proactive, and capable of managing multiple administrative tasks while maintaining confidentiality and attention to detail.

Key Responsibilities:

Greet clients and visitors in a professional and courteous manner. Answer and direct phone calls, emails, and other inquiries to appropriate departments. Schedule appointments and maintain office calendars. Manage client records and assist with data entry in the company CRM system. Provide administrative support to consultants and management as needed. Prepare, organize, and maintain office documents and correspondence. Monitor and maintain office supplies, ensuring smooth day-to-day operations. Assist with scanning, filing, and handling client documentation in accordance with company policies. Ensure the reception area is tidy, presentable, and reflective of Aspire Immigration's professional image.

Qualifications:

Strong attention to detail and accuracy in a fast-paced environment. Excellent organizational and time management skills. Proficient computer skills, including Microsoft Office and database management. Exceptional written and verbal communication skills. Ability to work independently and collaboratively in a team-oriented environment. Prior experience in an administrative or reception role preferred. Knowledge of immigration laws, policies, and procedures is an asset (training can be provided).

Why Join Us:

Work with an experienced and professional team in a growing organization. Gain valuable exposure to the immigration and legal consulting field. Opportunities for career growth and skill development.
Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

On-site parking
Experience:

Receptionist: 1 year (preferred)
Language:

Punjabi and Fluent English (preferred)
Work Location: In person