Job Description

Please submit your

resume along with two work references

. References

do not

need to be from a legal or related field, but should reflect a

paid

work experience. Only candidates selected for an interview will be contacted.

CANDIDATES WHO DO NOT SUBMIT WORK REFERENCES WILL NOT BE CONSIDERED.

Job Title:

Receptionist/Administrator

Location:

Scarborough (M1B 3C6)

Hours:

Full-Time, 10:00 AM - 6:00 PM

Compensation:

$17.50 per hour

Practice Areas:

Criminal Law & Real Estate Law

Dress Code:

Business Casual to Semi-Formal

Position Overview:

We are a busy law firm specializing in Criminal and Real Estate Law, seeking an outgoing and detail-oriented Receptionist/Administrator to join our team.

The ideal candidate will provide crucial adminsitrative support to our principal lawyer and clerks to ensure the smooth day-to-day operations of the firm.

Strong proofreading skills with attention to detail are essential

, as the position involves managing sensitive files where accuracy is critical.

Key Responsibilities:

Greet clients, lawyers, and visitors professionally and warmly Complete daily

bank runs

and manage time-sensitive document deliveries Prepare and organize

final reports

for client files Make and receive

phone calls

, including responding to inquiries and providing updates to clients and third parties Follow up with

third parties

(e.g., lenders, brokers, law offices) via phone and email to gather or confirm documentation Monitor the firm's

email inbox every 15 minutes

to ensure timely responses and follow-ups Answer calls from

new client leads

, provide general information, quote legal service pricing, and book consultations

Greet clients

in person, maintain a welcoming environment, and offer refreshments upon arrival Conduct

marketing and competitor research

to support the firm's outreach and branding efforts

Proofread documents for accuracy and clarity before distribution or filing

Experience working with MS Office and managing confidential information is advantageous

Qualifications:

Strong communication

and interpersonal skills Excellent phone and email etiquette

Strong proofreading skills with attention to detail are essential

--accuracy is mandatory when handling client files and legal records. Lack of attention to detail or carelessness

will not be tolerated

. Highly organized,

punctual

, and reliable Ability to work independently and maintain strict confidentiality Must have reliable

access to a vehicle

for bank runs (valid driver's license is an asset) Proficient with Microsoft Office, email platforms, and online research tools Comfortable adhering to a business casual to semi-formal dress code
This is an excellent opportunity for individuals passionate about law and eager to gain real-world experience in a professional legal environment. You'll be actively involved in supporting day-to-day operations while gaining exposure to both criminal and real estate law.

This position includes a 3 month probationary period to assess fit and performance. Following successful completion, a minimum 1 year commitment is strongly desired to ensure growth within the role.

Job Type: Full-time

Pay: $17.50 per hour

Benefits:

On-site parking
Application question(s):

Do you have access to a vehicle everyday? What languages are you fluent in? Did you submit your work references? Applications without references will not be considered.
Work Location: In person