Swiftsure Law is looking for a full-time receptionist/admin assistant to join our growing law firm. The ideal candidate will thrive in a fast-paced environment where no two days are the same. Our firm prides itself on providing the highest quality service to our clients in both our litigation and solicitors departments. You must have excellent communication skills \xe2\x80\x93 both written and verbal, as well as a high degree of discretion. As the Receptionist/Admin assistant, you will be the hub of our team, so you must be great at working both collaboratively and independently. The ideal candidate will be able to adapt quickly to new challenges as they arise. Our firm attracts high-net worth clients, often with very high-conflict issues, as the first face they see when they walk in the door, our receptionist will embody the Swiftsure ethos of people-first professionalism. Responsibilities

• Office opening procedures
• Setting up meeting spaces
• Greeting clients
• Processing payments pursuant to law society rules
• Receiving and sending correspondence
• Answering and transferring telephone calls
• Taking messages
• Maintaining and updating client contact list
• Maintaining and updating digital records pursuant to firm policy and law society rules
• Maintaining and updating paper files pursuant to firm policy and law society rules
• Preparing invoices
• Preparing correspondence
• Ordering supplies
• General admin duties including arranging for couriers, deliveries and scheduling meetings
• Assisting Office Manager with administrative tasks such as scanning, filing and organizing of accounting records, billing and disbursements to clients

Required Skills

• Familiarity with Microsoft office
• Ability to work both collaboratively and independently
• Ability to work in a fast-paced environment
• Excellent verbal and written communication skills
• Discretion
• Punctual
• Responsible

Required Experience

• Customer service
• Preference will be given to candidates with prior experience in the legal field
• Preference will be given to candidates with prior experience as a receptionist or administrative assistant

** Please submit a cover letter with your application ** Job Types: Full-time, Permanent Salary: $40,000.00-$50,000.00 per year Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Victoria, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Customer service: 1 year (preferred)

Work Location: In person Application deadline: 2023-04-14