Job Description

Job Overview

We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional front desk support, managing administrative tasks, and ensuring smooth office operations. The ideal candidate will possess strong computer skills, excellent customer service abilities, and experience with office management tools such as Microsoft Office and QuickBooks. Bilingual skills are a plus to effectively communicate with diverse clients and staff. This position offers an opportunity to contribute to a dynamic office environment while developing your administrative expertise.

Responsibilities

Greet visitors and clients in a courteous and professional manner at the front desk Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments and manage calendar for staff and lawyers Perform data entry, filing, and maintain organized records Handle correspondence, proofreading documents for accuracy and professionalism Support customer service efforts by addressing inquiries via phone or email Provide administrative support including typing, document preparation, and mailing

Requirements

Proven experience in office administration, clerical work, or reception roles Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) Experience with data entry, filing systems, and calendar management Excellent phone etiquette and customer service skills; bilingual abilities are a plus Organizational skills with attention to detail; ability to multitask efficiently Ability to handle sensitive information discreetly and maintain confidentiality Prior experience in working in a personal injury law firm desirable Personal assistant or office management experience is advantageous
This role is vital in ensuring the efficient operation of our office environment while providing outstanding support to staff and clients alike.

Job Type: Full-time

Pay: $17.20-$20.00 per hour

Benefits:

Extended health care On-site parking
Work Location: In person