Job Description

About US

Salmon Arm Notary is a professional, client-focused notary office dedicated to providing efficient and reliable notarial and legal document services. We pride ourselves on creating a welcoming, respectful, and professional environment for every client.

We are currently seeking a full-time Receptionist/Administrative Assistant to join our team. The ideal candidate is friendly, organized, and capable of managing front-desk responsibilities while supporting the preparation of key legal documents. Wage will be dependent on experience.

Key Responsibilities

Greet clients and visitors in a friendly and professional manner Answer and direct incoming calls and emails Schedule appointments Prepare and organize documents for notary services Assist in preparing estate planning documents, including wills, powers of attorney, and representation agreements Maintain a clean and organized front desk and waiting area Handle general administrative duties such as filing, data entry, and mail distribution Assist notaries and other staff with clerical support as needed

Qualifications

High school diploma or equivalent Previous experience in a receptionist or administrative role (preferred) Excellent verbal and written communication skills, with a strong command of grammar and punctuation Strong organizational and multitasking abilities Ability to work efficiently in a fast-paced environment Professional appearance and demeanor Proficiency in Microsoft Office (Word, Outlook, Excel) Strong typing skills with a high level of accuracy and speed Experience in a legal, notary, or professional services setting is a plus

What We Offer

Competitive hourly wage or salary Friendly, team-oriented work environment Opportunities for growth and on-the-job training Paid time off and statutory holidays Consistent, weekday work schedule (no evenings or weekends) Health Spending Account to support your personal wellness and medical needs Comprehensive group benefits package that includes life insurance, accidental death & dismemberment, long term disability, and critical illness coverage

How to Apply

Please submit your resume and a brief cover letter outlining your interest in the position. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: From $36,400.00 per year

Education:

Secondary School (preferred)
Experience:

administrative assistant: 1 year (preferred) receptionist: 1 year (preferred)
Work Location: In person