Job Description

About us PROFILE DEVELOPMENTS INC. is a small business in Markham, ON L3R 9W8. We are professional, agile, and our goal is to Create a modern professional work environment that employees are happy to work at. Our work environment includes:

• Modern office setting
• Food provided

JOB DESCRIPTION \xe2\x80\x93 OFFICE ADMINISTRATOR At Profile Developments, our success depends on people, productivity, and procedures. The office administrator is a supportive force in each of these areas, and we\xe2\x80\x99re currently seeking someone stellar to take the reins. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position. Office Administrator \xe2\x80\x93 SPECIFICS of ROLE:

• Answering, directing, and monitoring central office phone and general email queries.
• Inventory, Management, and order of office supplies.
• Managing, maintaining, and storage of general company documents and files including softcopy management.
• Management of incoming and outgoing mail/parcels.
• Receptionist \xe2\x80\x93 answer the office door and assist guests.
• Co-Ordinate and run calendars of Ownership.
• Book travel arrangements for the employees.
• Managing corporate credit cards and expediting the expense reporting process for the accounting team.
• Responsible for scanning vendor invoices received by mail and storing them digitally. Sending payment remittance to vendors after processing their payments.
• Liaising with the trades and consultants about billing.
• Customer Service requirements with new home and existing purchasers
• Completing and sending all requisite notices and filings with different levels of governments, specially Tarion & Home Construction Regulatory Administration (HCRA)
• Providing administrative support to the management team with meeting/event coordination, scheduling key calls/meetings, preparing meeting materials, proofreading, and editing documents.
• Co-ordinating departmental activities with service contractors/vendors.
• Assist in preparing regularly scheduled reports.
• Supporting ownership with renewal of corporate insurance and benefit packages.
• All other duties as assigned.
• Undertake basic bookkeeping tasks and issue/review invoices
• Take minutes of meetings and dictations
• Assist in office management and organization procedures.

CORE COMPETENCIES:

• A good knowledge of Microsoft Office Suite including: Word, Excel, Outlook, PowerPoint, Share Point and the Inter/Intranet
• Knowledge of industry standard administrative practices, policies and procedures and a good understanding of Company business objectives and programs
• Understanding of priorities and issues related to regulatory concerns
• Ability to maintain confidentiality.
• Ability to work in a team environment as well as unsupervised
• Effective oral and written communication skills, well organized, attention to detail, time management skills and the ability to meet tight deadlines, set priorities and multitask
• Show the initiative to participate in special projects, as time allows, that may include support of Directors/Planners outside of the Program team. This may include reports, events, research, etc.
• Ability to convey communications throughout the office effectively with all levels of management and with external stakeholders and the general public
• Explain and instruct technical information to team members in a clear and concise manner
• Explain/interpret information, collaborates and discusses problems with coworkers throughout the office
• Sharing of pertinent information between staff in a professional manner

Job Types: Permanent, Full-time Salary: $29.00-$31.00 per hour Expected hours: 40 per week Benefits:

• Dental care
• Life insurance
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Markham, ON L3R 9W8: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 2 years (preferred)
• Administrative experience: 2 years (preferred)

Work Location: In person Expected start date: 2023-10-18