Job Description

Receptionist / Administrative Assistant

Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately | Answering screening and forwarding incoming phone calls | Administrative Assistance to the executives.

Job brief

We are looking for a receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

Responsibilities

Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material Provide basic and accurate information in-person and via phone/email/Social Media Chat Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and emailing

Requirements and skills

Professional attitude and appearance Proven work experience as a Receptionist, Front Office Representative, or similar role Fluent in English and Punjabi Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. phone system and printers) Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree; additional certification in Office Management, Social Media Marketing is a plus Must have access to vehicle

Work days/hours

Monday to Friday, 10:00 am to 6:00 pm Saturday, 10:00 am to 4:00 pm
Job Type: Full-time

Pay: From $20.00 per hour

Ability to commute/relocate:

Mississauga, ON: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's Degree (preferred)
Language:

Punjabi (preferred)
Work Location: In person