Job Description

Date posted:

September 17, 2025

Job Posting:

Reception/Administrative Assistant

Wage:

CA$23.00 per hour

Hours:

35 hours/week

Posted:

September 17, 2025

Closing:

September 30, 2025

Nature of Position:

The Ki-Low-Na Friendship Society is an Indigenous-led organization committed to supporting urban Indigenous peoples through culturally grounded programs and services. We foster community, connection, and empowerment in all that we do.

Position Summary

The Reception / Administrative Assistant is the first point of contact for visitors, clients, and staff at KFS. This role is responsible for creating a welcoming environment, managing front desk operations, and providing administrative support to ensure smooth day-to-day functioning of the organization.

Key Responsibilities

Greet and assist visitors, clients, and staff in a respectful and professional manner. Answer and direct phone calls, emails, and other inquiries. Maintain sign-in sheets and monitor building occupancy for safety and reporting. Schedule appointments and manage meeting room bookings. Support administrative tasks such as filing, photocopying, scanning, and data entry. Assist with mail distribution, supply inventory, and ordering office materials. Coordinate with cleaning staff and other service providers as needed. Support event logistics and internal communications. Maintain confidentiality and uphold KFS's values and protocols.

Qualifications

Previous experience in reception or administrative support preferred. Strong interpersonal and communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to multitask and prioritize in a fast-paced environment. Knowledge of Indigenous cultures and protocols is an asset. Comfortable working with diverse populations and sensitive information. Organized, reliable, and proactive.

Working Conditions

Office-based role at the KFS main building. Occasional lifting of supplies or materials. May be required to support events or activities outside regular hours.

How to Apply

Send Resume (cover letter required) to:

Mail:

Ki-Low-Na Friendship Society

Attention: Human Resources

442 Leon Ave Kelowna, BC V1Y 6J3

Fax:

(250) 861-5514

We thank all applicants for their interest; however, only individuals selected for interviews will be contacted.

Job Type: Full-time

Pay: $23.00 per hour

Expected hours: 35 per week

Work Location: In person