Job Description

Reception & Administrative Coordinator - Full-Time

Compensation:

$20 - $22 per hour (commensurate with experience)

Hours:

Monday to Friday, 8:30 AM - 5:00 PM

Location:

On-site

Allrush Print & Apparel is seeking an experienced and professional Reception & Administrative Coordinator to serve as the first point of contact for clients, vendors, and internal teams. This pivotal role blends front-line client service with administrative operations and light logistics, offering an excellent opportunity for someone with a strong administrative background who thrives in a fast-paced, collaborative environment.

Key Responsibilities

Client Experience & Communication

Manage a multi-line phone system and respond to inquiries with professionalism and efficiency Welcome and assist all visitors to ensure a positive, helpful, and polished front-office experience Represent the company's brand values through every interaction

Order Fulfillment & Invoicing

Accurately prepare invoices using QuickBooks for completed orders Communicate with clients regarding order readiness and process payments Coordinate local and regional shipping logistics to meet delivery deadlines Assist occasionally with physical tasks such as lifting boxes (up to 30 lbs) and supporting floor operations

Administrative Coordination

Maintain general office operations including inventory, meeting refreshments, filing, and upkeep Organize company events and liaise with vendors for supplies, cleaning, and maintenance Support regulated mailing and documentation processes for time-sensitive communications

Qualifications & Experience

Minimum 3 years of experience in a reception, administrative, or office management role Strong command of Microsoft Office Suite (Word, Excel, Outlook) Experience with QuickBooks or other invoicing/accounting systems preferred Exceptional organizational, communication, and time-management skills Experience coordinating shipping or working with couriers is an asset Comfortable with hands-on responsibilities, including warehouse interaction and light lifting
Job Type: Full-time

Pay: $20.00-$22.00 per hour

Benefits:

Casual dress Company events Dental care Disability insurance Extended health care Life insurance On-site parking Vision care
Application question(s):

Do you live in Calgary or surrounding area?
Education:

Secondary School (required)
Experience:

Admin / Reception: 3 years (required) QuickBooks: 1 year (required) Data Entry: 3 years (required)
Work Location: In person