Job Description

Job Summary

We are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. The ideal candidate will possess strong clerical and customer service skills, with experience in managing office tasks efficiently. This role requires proficiency in various software applications, including Microsoft Office and QuickBooks, to support daily operations and enhance productivity within the office environment.

Duties

Provide exceptional customer support and service at the front desk, ensuring a welcoming atmosphere for clients and visitors. Manage multi-line phone systems, handling incoming calls with professionalism and effective phone etiquette. Perform data entry tasks accurately, maintaining organized records and files. Assist with bookkeeping duties, including invoicing and financial record management using QuickBooks. Utilize Microsoft Office for document creation, editing, and communication. Conduct proofreading of documents to ensure accuracy and clarity in all written materials. Organize and maintain filing systems for easy retrieval of information. Support administrative functions by scheduling appointments, managing calendars, and coordinating meetings. Collaborate with team members to streamline office processes and improve overall efficiency. Provide assistance in a construction office setting as needed, leveraging any relevant experience in that field.

Experience

Previous receptionist/administrative experience is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. Familiarity with QuickBooks for bookkeeping tasks is preferred. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent typing skills with attention to detail for data entry and document preparation. Experience in customer service roles, demonstrating effective communication skills both verbally and in writing. Knowledge of clerical duties such as filing, record keeping, and front desk operations is necessary. We look forward to welcoming an enthusiastic Receptionist/Administrative Assistant who is ready to contribute to our team's success while providing exceptional support to our clients.
Job Types: Full-time, Permanent

Pay: $16.00-$20.00 per hour

Expected hours: 7.5 per week

Ability to commute/relocate:

Calgary, AB T2P 0Z3: reliably commute or plan to relocate before starting work (preferred)
Education:

Secondary School (preferred)
Experience:

Administrative: 1 year (required)
Location:

Calgary, AB T2P 0Z3 (preferred)
Work Location: In person