Job Description

Receptionist/Administrative Assistant Calgary
At EXP, we\xe2\x80\x99re driven to provide innovative solutions for the world\xe2\x80\x99s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world\xe2\x80\x99s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.
Are you ready to design your future? Be our next Receptionist/Administrative Assistant !
Your work environment at EXP In this role, you will be based in our Calgary office and have the opportunity to work within the Engineering Consulting industry! This role will be a 6 month contract with the potential to extend to 18 months.
What a day at EXP has in store for you

• Open/close the office; set-up/shut down reception area
• Greet all office visitors and guests, and maintain cleanliness of front entrance
• Answer/direct telephone calls in a professional and friendly manner
• Order, stock and maintain kitchen, copy room, and printer supplies
• Manage incoming/outgoing regular mail & courier shipments and receipts
• Meeting room preparation, including room set-up and reset, catering, and clean-up prior to and following meetings
• Perform other administrative duties such as data entry, copying, emailing documents both internally and to clients, filing, document retrieval, scheduling and coordination of meeting rooms, information gathering, word processing, document binding, document scanning
• Assist the Office Admin team with HR support (Onboarding)
• Assign visitor parking tags for guests
• Maintain Health & Safety protocols and procedures for office staff/guests
• Assist the Executive Assistant with Administrative tasks for corporate events
• Other duties as assigned

What your experience looks like

• Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
• Excellent written and verbal communication skills
• Bilingualism would be considered an asset
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Prompt, detail-oriented and organized multi tasker that can meet deadlines
• Ability to maintain a filing system and accurate records
• Maintains a high level of confidentiality
• Must be able to meet deadlines, multi-task, prioritize, organize and perform multiple work assignments simultaneously and able to work under pressure
• Professional, personable, self-motivated and ready to take initiative
• Ability to work independently and in a team setting

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world\xe2\x80\x99s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP\xe2\x80\x99s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year. What makes us different The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We\xe2\x80\x99re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence. Find out more about life at EXP by visiting www.exp.com .