Job Description

Job Title:

Receptionist (This position will be transitioning to a new role within Zaag'idiwin)

Organization:

Zaag'idiwin Child and Family Services

Salary Range:

$61,200 - 65,440 per year

Location:

23 Christine Street, Southampton, Ontario N0H 2L0

Job Type:

Full-Time, Contract, One (1) Position

About Zaag'idiwin Child and Family Services:

Zaag'idiwin Child and Family Services is a newly established organization dedicated to promoting the wellbeing of Saugeen First Nation children and families and build capacity to operationalize Saugeen's child wellbeing law, Zaag'idiwin. Saugeen children and families are at the core of who we are - they are our most valuable resources. We believe it is our collective responsibility as Saugeen to care for one another.

Position Summary:

The Receptionist is the first point of contact for Zaag'idiwin Child and Family Services. This role provides front-line reception, administrative, and clerical support in a professional, respectful, and culturally appropriate manner. The Receptionist ensures effective communication and organization within the office and supports overall day-to-day operations.

Key Responsibilities:

Greet and direct clients, visitors, and staff in a courteous and welcoming manner.

Answer, screen, and route phone calls and emails appropriately.

Maintain front desk security, including visitor logs and building access protocols.

Coordinate with maintenance staff, external vendors, and internal departments to support facility and administrative needs.

Manage incoming and outgoing mail, courier packages, and deliveries.

Provide general administrative support such as photocopying, faxing, and data entry.

Assist with scheduling meetings, booking appointments, and maintaining calendars.

Ensure cleanliness and organization of the reception area and common spaces.

Monitor and order office supplies and inventory for front desk needs.

Support event and meeting preparations as needed.

Other related duties as assigned to support the operational success of Zaag'idiwin Child and Family Services.

Qualifications:

High school diploma or equivalent; post-secondary education in Office Administration is an asset.

1-2 years of experience in a receptionist or front-desk role, preferably in a nonprofit or Indigenous organization.

Strong interpersonal and communication skills.

Professional, respectful, and culturally sensitive demeanor when interacting with the public.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Strong organizational and multitasking skills.

Ability to maintain confidentiality and handle sensitive information appropriately.

Understanding of Indigenous culture, values, and community context is an asset.

Additional Requirements

Clear Criminal Record Check and Vulnerable Sector Check (or willingness to obtain).

Ability to work independently and collaboratively as part of a team

Availability to work in-person at the Zaag'idiwin, (ACYPS) office.

Equal Opportunity & Preference:

Zaag'idiwin Child and Family Services promotes equal employment opportunities. Preference will be given to candidates who identify as Indigenous, particularly those who are members of Saugeen First Nation, in alignment with the needs of the communities we serve.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and vision for the role. Please ensure that your application highlights how your experience aligns with the Key Responsibilities & Qualifications.

Submit your application via email or post,

by 4:00 p.m.

Tuesday, July 29, 2025

to:

Candice Ruhl, Director of Human Resources - Zaag'idiwin Child & Family Services

9 Village Road, Southampton, Ontario N0H 2L0 candice.ruhl@saugeen.org

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $61,200.00-$65,440.00 per year

Benefits:

Casual dress Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Work Location: In person

Application deadline: 2025-07-29