Job Description

Responsibilities:

Welcoming clients to our office Accurate scheduling of appointments Assisting clients with completing necessary intake forms and documentation Connecting clients to appropriate practitioners Processing billing and payments Answering the telephone and responding to emails with the appropriate, clear and concise answers to any inquiry Accurate filing for all client files Keeping a clean and calm reception area Ability to maintain strict confidentiality of sensitive information
Requirements:

Administrative Assistant diploma or similar Previous experience working as a Receptionist / Administrative Assistant preferred - 1 year minimum Experience with the Jane app is preferred Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides) Excellent, supportive and friendly communication skills Strong attention to detail and organizational abilities Ability to multitask Critical thinking skills - able to recognize what tasks need to be completed without direction Primary residence in Canada Flexible availability for work schedule
We are looking to hire a long - term receptionist / administrative assistant. To ensure success, this candidate must be a friendly, confident and professional administrator with fantastic communication and interpersonal skills that will contribute to the efficient day-to-day administration of our busy office while making everyone feel welcome.

Job Types: Full-time, Permanent

Pay: From $18.00 per hour

Expected hours: 30 - 37.5 per week

Benefits:

Company events On-site parking
Experience:

Front desk: 1 year (required)
Work Location: In person

Application deadline: 2025-05-24
Expected start date: 2025-12-01