Job Description

Job Title: Administrative Assistant / Receptionist

Location: Acheson, Alberta (Head Office)

We are currently seeking a motivated, professional, and detail-oriented Administrative Assistant/Receptionist to join our Head Office team in Acheson, AB. This key position combines front-line customer service with essential administrative support. The ideal candidate is proactive, organized, and able to work independently in a fast-paced environment. Strong time management, sound judgment, and the ability to anticipate needs and take initiative are crucial to ensuring smooth day-to-day operations.

As the first point of contact for visitors and callers, you will represent Westvac with professionalism and courtesy. Alongside reception duties, you'll support multiple departments with administrative tasks, help streamline office communication, and contribute to a well-organized and efficient workplace--creating a positive experience for both our internal team and valued customers.

Key Responsibilities:

Manage front desk operations, including answering and directing phone calls, greeting visitors, and handling general inquiries Maintain both electronic and hard copy filing systems to ensure accurate recordkeeping Prepare and submit documentation for trade show attendance and other company events Submit customer invoices using various invoicing platforms, as required Support basic accounting functions, including accounts payable and receivable processing, matching credit card receipts to statements, and following up on outstanding invoices Coordinate with the Marketing team to support communications, promotions, and special projects Organizing and filing health & safety related documentation. Order and manage inventory of office supplies, promotional materials, brochures, and staff apparel for all branches Assist in the preparation of reports, presentations, and professional correspondence Ensure the reception area remains clean, organized, and welcoming at all times Perform other administrative duties as assigned

Qualifications:

Minimum 5 years of experience in an administrative or receptionist role Excellent verbal and written communication skills Strong organizational skills and the ability to multitask effectively High proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with other software platforms is an asset Professional demeanor and a strong customer service mindset Demonstrated ability to work independently and collaboratively High attention to detail and accuracy Reliable, punctual, and trustworthy Strong problem-solving skills and initiative Post-secondary education in office administration or a related field is an asset

Physical Requirements:

Ability to lift and move items up to 50 lbs. Inventory handling, unpacking shipments, and organizing storage areas

Compensation:

Hourly wage ranges from $18.00 to $25.00, based on experience. Comprehensive benefits package, including life insurance and a Health Spending Account Short-Term and Long-Term Disability (STD/LTD) coverage Employer-matching RRSP program

Why Join Us?

This is an excellent opportunity for someone who thrives on delivering exceptional customer service, values organization, and enjoys being at the heart of a dynamic and supportive team. Historically, this role has served as a strong foundation for individuals building their administrative careers. As Westvac continues to grow, there is potential for future opportunities and career advancement within the company.

About Us:

For over twenty-five years, Westvac Industrial Ltd. has proven to be a leader in the municipal and industrial equipment industry. Founded in 1997, Westvac has grown exponentially and offers unparalleled service and inventory throughout Western Canada. With our head office located in Acheson, AB, and branches in Saskatoon, SK; Calgary, AB; and Surrey, BC, we specialize in three divisions and carry an extensive product line. Our equipment includes Heavy and Light Duty Vehicle Lifts, Hydro Excavators, Street Sweepers, Garbage Trucks, Fire Apparatus, Municipal Tractors, and a variety of other industrial solutions.

Work within a recession-proof industry, enjoy job security, and join a rapidly growing company that offers opportunities for career advancement.

We thank all interested applicants; however, only those under consideration and legally entitled to work in Canada will be contacted.

Westvac Industrial Ltd. appreciates diversity and is proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all team members. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

Job Type: Full-time

Pay: $18.00-$25.00 per hour

Benefits:

Casual dress Dental care Disability insurance Extended health care Life insurance RRSP match
Ability to commute/relocate:

Acheson, AB: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person