Job Description

Job Title

Receptionist/Admin Assistant

Reports To

The Receptionist/Admin Assistant will Report to the Director of Finance

Job Overview

We are looking for a Receptionist/Administrative Assistant to join our team. Heidehof offers a range of quality living environments and services for seniors.

The Receptionist/Administrative Assistant provides front desk support by greeting visitors, managing calls, and performing a variety of administrative tasks to ensure smooth daily office operations.

Responsibilities & Duties

Greets and assists visitors and residents, directing them to the appropriate person or department.

Responds professionally and courteously to all inquiries and concerns in person and by phone.

Manages bookkeeping tasks including accounts receivable, reconciliations, and maintaining cash and resident account records.

Cross-trains to support team members across various duties.

Responsible for day-to-day front office tasks to support the residents and team members, including mail services.

Prepare, maintain, and submit required reports.

Assist with organizing various events in the Home

Carry out additional duties as required

Qualifications

At least two years of job-related experience

Proficient in MS Office and accounting software, with strong MS Excel skills.

Ability to manage confidential and sensitive matters with discretion.

Quick-thinking and adaptable professional, committed to excellent customer service and thriving in fast-paced, multitasking environments.

Ability to speak and understand German is an asset.

Salary and Benefits

Salary to be discussed.

Qualification for benefits after probation period has been met.

Working Terms

One Year Part-Time Position with the opportunity to extend to Full-Time depending on work environment.

Office Hours are Monday to Friday 8:30-4:30

Job Type: Part-time

Pay: $17.95-$24.23 per hour

Expected hours: 8 - 16 per week

Benefits:

Dental care Employee assistance program Extended health care On-site parking Paid time off RRSP match
Work Location: In person