Job Description

As a Receptionist, you will be the first point of contact for Northern Mat & Bridge. Reporting to the Accounts Payable Lead, this position offers administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skillshare essential for this position. Ultimately, a Receptionist\xe2\x80\x99s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Duties and Responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep inventory of stock
• Arrange travel and accommodations
• Perform other clerical receptionist duties
• Arranging meals and other special requests for meetings
• Daily tidying of kitchen areas and boardroom
• Cross training in other departments when possible/necessary

Knowledge, Skills and Abilities:

• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

Experience Requirements:

• 1+ years\xe2\x80\x99 experience working in an office reception position
• MS Office experience a must (Word, Excel, Outlook)
• 40+ wpm typing speed a must

Education Requirements:

• Grade 12 Education
• Post-Secondary Education in Administration an asset
• Class 5 License

Compensation will be based on experience and qualifications. NMB offers a great employer paid benefits package, health care spending account, Employee Family Assistance Program, Employee Stock Purchase Plan, Profit Sharing and RSP matching plan. If you think your skill base matches what we are looking for please send us your resume. NMB is an equal opportunity employer and a drug and alcohol-free workplace.