Job Description

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Job Details
Receptionist - (997657.1)
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Organizational Unit
University of Victoria -> Faculty of Science -> Biology
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
30 October 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
0.86
Salary Grade
$4,017.00 - $4,138.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
Secretary/PB5
Hours of Work
Monday to Friday, 8:30am to 3:00pm
Employee Group:
CUPE 951 - Regular
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
This position currently works 8:30am-3:00pm Monday to Friday, with a seasonal layoff period of June to August each year. The hours of work and seasonal layoff period are flexible based on operational needs and can be discussed further at the time of the interview.
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Job Summary
This position is the first point of contact for the Department of Biology and provides front line receptionist duties and administrative support in the General Office.
Reporting to the Assistant to the Chair and Department Secretary, the receptionist answers inquiries (in-person, via email, and by phone) from students, staff, faculty, and the public.
Responsibilities include general reception and administrative support duties (sorting and distributing mail/packages, managing keys, managing van bookings, managing use of photocopiers, room bookings, updating log books, ordering supplies, communications of events and other announcements, support for seminars, coordinating the printing of theses, and ordering textbooks), assisting with Work Study and grant funded employee processes, processing lab evaluations, and performing other duties similar in scope and complexity, as required.
This position is also responsible for front-line responses to a general biology email address for students in first- and second-year lab courses.
Job Requirements
Experience:
This position requires a minimum of 1-3 years' related experience in a similar office environment, or equivalent combination of education and experience.
Knowledge/Skills/Abilities:

• Acts effectively and professionally in a receptionist capacity in a busy general office.
• Ability to work independently while being a team player.
• Ability to communicate effectively with students, staff, faculty, and the public in a calm, courteous, and cooperative manner.
• Good organization skills and ability to multi-task with accuracy and within deadlines while in a busy office environment with frequent interruptions.
• Good judgment to determine work priorities, manage time effectively, and seek clarification when information is unclear.

Specialized Knowledge/Education:

• Strong clerical skills using a variety of software: experience with Microsoft Word, Excel, and Outlook is required; some knowledge of Microsoft Access, PowerPoint, and Publisher is desirable.
• Strong knowledge of general office procedures.
• Familiarity with the University and some of its administrative practices and policies is considered an asset.

Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required