Job Description

Location:
Yellowknife

Closing Date:
-

Practice Area:

Our Yellowknife office is looking for a dynamic and motivated Receptionist / Office Assistant to join our team. This is a role where you will work with a variety of our firm\xe2\x80\x99s team members and will be responsible for completing a variety of tasks. As our receptionist and office assistant at Field Law, your mission is to welcome clients and start their law firm experience on a positive note. The receptionist must make every client feel at ease at Field Law and give the best possible first impression. We place great value in a candidate\xe2\x80\x99s ability to recognize the importance of team work to participate in facilitating a culture of collaboration.

Duties + Responsibilities

• Answer and direct calls
• Manage file updates
• Intake and manage all mail
• Internal mail sending/receiving
• Outgoing client package sending
• Minute book/file sending/receiving
• Boardroom and signing room bookings and set up
• Staff meeting/training booking and set up
• Manage notary requests
• Direct client visitors
• Lounge set up and planning
• Access to building management portal for service incidents
• Prepare for meetings and manage invites
• Take meeting minutes
• Manage, order, and organize coffee/fridge items
• Maintain general office cleanliness, organization, and repairs
• Maintain kitchen cleanliness
• Maintain a current document for reception that details the processes
• Manage, order and organize office supplies
• Manage YK invoices email \xe2\x80\x93 including submitting office functioning invoices
• Printer maintenance and facilitation of any repairs or supply ordering
• Assist with executing firm events
• Assist with general office service requests from other offices
• Maintain the swag log and stock
• Oversee the client care experience
• Library maintenance, updating and projects.

Qualifications + Skills

• Excellent verbal and written communication skills
• Have excellent customer orientation, demonstrating emotional intelligence
• Experience working with MS Word and Outlook
• Be at ease managing telephone system, printer and copier
• Must thrive in a team-oriented, collaborative environment
• Exceptional attention to detail
• Ability to work independently, as well as within a team environment
• Dedicated to providing quality service to clients
• Excellent organizational and time management skills
• Excellent interpersonal skills

Working Conditions

• Normal week-day office hours (40)
• Must have the ability to work in a fast-paced work environment

Qualified candidates are invited to submit a resume to careers@fieldlaw.com.