Job Description

We are looking for an organized and detail-oriented Receptionist on behalf of our clients to join their team on a contract basis in North York, Ontario. In this role, you will serve as the first point of contact for visitors and callers while providing essential administrative support to ensure smooth office operations. This position requires excellent communication skills, attention to detail, and a commitment to maintaining confidentiality in a secure environment.
Responsibilities:

• Serve as the primary backup for reception duties, including greeting visitors and managing a multi-line phone system.

• Provide administrative support such as handling mail, organizing files, and coordinating office supplies and inventory.

• Assist with vendor communication and procurement of items such as shredding supplies and printing materials.

• Maintain a detail-oriented and welcoming reception area, adhering to business casual dress code standards.

• Ensure secure handling of confidential data and uphold organizational privacy protocols.

• Support workplace operations by assisting with invoice processing and liaising with the manager of workplace operations.

• Collaborate with team members to manage schedules and coordinate appointments effectively.

• Quickly learn and adapt to processes within a non-profit environment to enhance daily workflows.

• Provide additional support on busy days, particularly Wednesdays, and commit to the core working hours of 8 AM to 4 PM with a 45-minute unpaid lunch break.

• Utilize Microsoft Office tools, including Word, Excel, and Outlook, for efficient communication and documentation.
• Minimum of 1 year of experience in reception or administrative roles.
• Proficiency in answering multi-line phone systems and managing high call volumes.
• Strong interpersonal and customer service skills to interact effectively with visitors and colleagues.
• Familiarity with Microsoft Word, Excel, and Outlook for daily tasks.
• Ability to organize files, manage inventory, and coordinate schedules.
• Experience in handling secure and confidential information with integrity.
• Quick learning ability to understand processes and procedures, especially in a non-profit setting.
• Bilingualism in English and French is an asset but not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
Only job postings for jobs located in Quebec appear in French.
xc2xa9 2025 Robert Half. By clicking xe2x80x9cApply Now,xe2x80x9d you're agreeing to Robert Half's Terms of Use.
Robert Half
Robert Half est la premixc3xa8re et la plus grande firme de solutions de gestion des talents spxc3xa9cialisxc3xa9es au monde, qui met en relation des chercheurs d'emploi hautement qualifixc3xa9s avec des opportunitxc3xa9s au sein de grandes entreprises. Nous offrons... '