Job Description

Are you a motivated and enthusiastic self-starter with a passion for providing exceptional client service? Our busy and professional law firm is seeking a Receptionist who thrives in a fast-paced environment and brings a strong sense of organization, discretion, and attention to detail.

About the Role:

As the first point of contact for our firm, the Receptionist plays a critical role in creating a positive and professional experience for our clients. This position requires the ability to manage multiple tasks with efficiency, accuracy, and poise under pressure.

Key Responsibilities:

Greet, welcome, and direct clients and visitors upon arrival Promptly answer and route incoming phone calls in a professional manner Complete client intake, open new files, and maintain confidential records Enter and update information in practice management software and shared calendars Manage incoming/outgoing mail and deliveries Assist with filing, scanning and document preparation Provide clerical support with the preparation and processing of Wills, Powers of Attorney, and Estate Administration Files Perform general administrative tasks as assigned

What We're Looking For:

Post-secondary education with a focus on Customer Service or related field Minimum of 3 years' experience in a receptionist or front-desk role, ideally within a legal or professional services environment Proficiency in Microsoft Office Suite; experience with Net Documents, Excel, or Soluno is a strong asset Strong and accurate typing skills are essential Excellent organizational and multitasking abilities with meticulous attention to detail Professional communication skills, both written and verbal Ability to maintain confidentiality and handle sensitive information with discretion Friendly and approachable demeanor, with a client-first attitude Comfortable working independently and collaboratively within a team

Working Conditions:

Office-based on site position with standard business hours Some lifting or movement of items up to 15lbs may be required High-volume environment requiring focus and flexibility
We thank all applicants for their interest. Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $18.00-$21.00 per hour

Expected hours: 35 per week

Benefits:

Extended health care Life insurance On-site parking
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 2025-07-18