Job Description

Receptionist,

BC Cancer Research Centre,

Vancouver BC

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

Job Summary

Reporting to the Executive Assistant, Research Administration, the Receptionist will perform reception, clerical and general secretarial duties as well as receive work direction from other Research Centre Staff members, as required.

What you\'ll do

Scope and Complexity

The Receptionist is the first point of contact for visitors to the BC Cancer Research Centre. This requires her/him to be professional and also use discretion and sensitivity since many of the visitors are patients and family members seeking directions to the Library which is located in the BCCRC.

Communications

Internal

The Receptionist will interact on a daily basis with all departments within the BCCRC. This will include administrative and scientific staff. This contact will be for the purpose of booking rooms and circulating seminar notices and other email communication requiring dissemination within the Centre. This role will also communicate with departments of BCCA and PHSA (MultiMedia/Executive Offices, etc.).

External

The Receptionist will interact with scientific staff and personnel from collaborating national and international institutions (e.g. University of British Columbia/Simon Fraser University/Washington University, University of California). This will be a factor of the duty of support for seminar presentations and coordination of meeting room bookings.

• Receive and direct incoming calls; answer enquires from staff and the general public; receive and direct visitors to appropriate areas and provides information; direct enquiries to appropriate staff members; ensure that only authorized persons have access to office and laboratory areas of the Research Centre.
• Receive, sort and distribute incoming mail; ensurs central stationary supply area is maintained.
• Provide support for seminars; create and distribute seminar notices using appropriate software; prepare and maintain seminar speaker database; prepare, track and submit seminar related expenses; organize catering; coordinate seminar videotaping with BC Cancer Agency sites and multimedia services.
• Provide assistance to book, coordinate and maintain lecture, seminar, and meeting room schedules; organize catering for meetings and lectures as required.
• Provide support to Bursary, Scholarship and Awards Committee, answers inquires; send and receive applications; participate in committee meetings and provide follow up assistance as required; send out acceptance letters; maintain student database; maintain student waiting lists; file timesheets for awardees; and provide other support as required.
• Perform other related duties as assigned.

What you bring

Education, Training and Experience

• A level of education, training, and experience equivalent to a Grade 12 education plus two (2) years\xe2\x80\x99 recent related experience.

Skills and Knowledge

• Demonstrated ability to use related equipment including, MS Office word processing, spreadsheet and database software.
• Ability to accurately type 50 words per minute.
• Ability to work independently and be self-motivated.
• Flexibility to meet and adapt to changes in organizational priorities.
• Demonstrated organizational skills and the ability to prioritize workload to meet time pressures and deadlines.
• Demonstrated ability to communicate effectively, both verbally and in writing, including the ability to respond politely and diplomatically to both internal and external inquiries.
• Physical ability to carry out the duties of the position
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC\'s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have; knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

• Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That\xe2\x80\x99s why we\xe2\x80\x99re focused on your care too \xe2\x80\x93 offering health, wellness, development programs to support you \xe2\x80\x93 at work and at home.
• Join one of BC\xe2\x80\x99s largest employers with province-wide programs, services and operations \xe2\x80\x93 offering vast opportunities for growth and development.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San\xe2\x80\x99yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type: Temporary, Full-Time, September 5, 2023- August 29, 2025

Wage: $47,064.00- $61,771.00/ year. The starting salary for this position would be determined with consideration of the successful candidate\xe2\x80\x99s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Location: 675 West 10th Avenue, Vancouver BC, V5Z 1G1

Hours of Work: 08:00-16:00, Mon - Fri

Requisition # 149070

What we do

BC Cancer Agency is part of the Provincial Health Services Authority (PHSA). provides comprehensive cancer control for the people of British Columbia.

The Provincial Health Services Authority ( ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people \xe2\x80\x93 Be compassionate \xe2\x80\x93 Dare to innovate \xe2\x80\x93 Cultivate partnerships \xe2\x80\x93 Serve with purpose.

Learn more about PHSA and our programs:

PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

ATTN: PHSA Employees

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at

Please note the internal job posting will no longer be accessible after the expiry date of July 25, 2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday \xe2\x80\x93 Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.
Labor Agreement Excluded
Requisition # 149070-2402369
Work Site 675 West 10th Avenue, Vancouver BC, V5Z 1G1
Job Type Temporary, Full-Time
Temporary Duration 23 Months
Salary/Rate $47,064.00 - $61,771.00 / Year
FTE 1.00
Hours of Work 800-1600
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date

Provincial Health Services Authority