Job Description

We're looking for a dynamic, highly organized professional to join our team as a Receptionist & Administrative Coordinator. This role combines the best of administrative support, office experience management, and client service. You'll be the go-to person for keeping operations smooth, creating a welcoming environment, and supporting operations. If you thrive in a fast-paced setting, love variety, and take pride in attention to detail, this is the role for you.
Location: Vancouver, BC
Type: Temporary-to-Permanent Opportunity, fully in-office
Compensation: Starting at $25/hour, with potential for permanent placement at $47,000-$58,000 annually (commensurate with experience) + vacation and benefits
Responsibilities:

• Reception & Client Service
• Answer and direct calls, greet visitors, and create a professional first impression.
• Provide hospitality and ensure the office environment reflects brand standards.
• Administrative Support
• Open, organize, and maintain client files (manual and electronic).
• Manage correspondence, emails, and document filing with accuracy.
• Assist with scheduling for internal team members.
• Register team members for professional development courses and seminars.
• Office Operations
• Monitor and order office supplies; liaise with vendors and building management.
• Handle occasional banking tasks (deposits, bill payments).
• Support with invoicing, data entry, and financial reconciliations.
• Event & Culture Coordination
• Plan and execute office events, meetings, and team-building activities.
• Maintain a positive, collaborative office culture.

Requirements:

• Highly organized with exceptional attention to detail.
• Strong communication, writing, and interpersonal skills.
• Proficient in MS Office Suite (Word, Excel), Adobe, and comfortable with shared drives;
• Ability to prioritize tasks and work independently with minimal supervision.
• Event planning experience and a hospitality mindset are strong assets.
• Recognized Legal Administrative Assistant certificate or equivalent experience preferred.
• Minimum 2 years in an administrative, legal, or office coordination role.

All interested applicants are encouraged to submit their resume to McNeill Nakamoto by clicking on the "APPLY" button. McNeill Nakamoto is committed to recruiting with a focus on equal opportunity, diversity and inclusion. While we thank all candidates for their interest, only select individuals will be contacted for follow-up.
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