Job Description

Administrative Assistant

Job Overview and About Us:

We are located in the heart of downtown Lethbridge, in the beautiful Acadia Block, across the lot from Galt Gardens and the Southern Alberta Art Gallery. We are a locally owned private practice multidisciplinary clinic.

Are you an organized, detail-oriented individual with excellent multitasking abilities? Do you thrive in a fast-paced environment and have a strong background in administrative tasks, independent and hard-working individual? We are currently seeking a skilled Administrative Assistant to join our team at Well Vitality. As an Administrative Assistant, you will play a crucial role in maintaining efficient operations and providing exceptional customer service.

Responsibilities:

Ability to organize and schedule appointments Assist in preparing and issuing documents related to accounts, including invoices and financial statements, using QuickBooks. Update patient information accurately and efficiently. Handle incoming and outgoing mail and other forms of correspondence. Must have excellent phone etiquette Respond to customer inquiries, providing accurate information and excellent customer service. Greet clients and support clinicians in maintaining a high level of customer satisfaction. Gather necessary documentation and submit health insurance claims.
Qualifications and Experience:

Proven experience as an administrative assistant or receptionist and with a scheduling software Knowledge of office equipment, like printers and fax machine Ability to manage social media accounts and promotional ads Excellent time management skills and the ability to prioritize work Excellent written and verbal communication skills Previous experience in an office administration or bookkeeping role is preferred. Exceptional organizational skills and keen attention to detail. Strong analytical and problem-solving skills to handle diverse tasks. Ability to maintain a positive attitude and provide exemplary customer service. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.).
Job Types: Full-time, Permanent

Pay: From $19.00 per hour

Benefits:

Casual dress Flexible schedule
Education:

Secondary School (preferred)
Experience:

Administrative: 1 year (preferred) Customer service: 1 year (preferred)
Work Location: In person