Job Description

:POSITION SUMMARY: Under the direct supervision of the Manager, performs administrative/clerical duties for the Realty Services Section.MAJOR RESPONSIBILITIES:

• Prepares standardized real estate documentation relating to the maintenance, acquisition, development, marketing, leasing and disposal of City land and buildings.
• Prepares and maintains various correspondence and general documentation, including letters, standard reports, and by-laws.
• Prepares and reviews real estate documentation, including but not limited to legal descriptions, legal documents, agreements, leases, and licences.
• Undertakes corporate searches, title searches, registers documents on title, and closes real estate transactions.
• Prepares associated invoices, records and deposits funds, and maintains financial records for the Section.
• Takes minutes at weekly staff meetings and other meetings as required.
• Performs administrative duties and support, including but not limited to updating and maintaining file systems, statistical data, photocopying, faxing, archiving, and scanning.
• Provides customer service by receiving telephone, electronic, and walk-in inquiries.
• Maintains the Realty Services area of the Corporate website, as required.
• Performs such other related duties as may be assigned.

QUALIFICATIONS:Education/Experience:

• A legal assistant certificate; and
• Three yearsxe2x80x99 recent experience specializing in legal real estate transactions; or
• Equivalent combination of education and experience.

Skills/Abilities:

• Excellent verbal and written communication, and organizational skills
• Must be at a basic skill level in keyboarding, word processing, and spreadsheet software
• Basic bookkeeping skills
• Must be able to use electronic land registration and database software
• Must possess the ability to deal with confidential issues in a tactful and diplomatic manner
• Ability to be a team player

Assets:

• Working knowledge and experience with SAP, TRIM, and Teraview

CONDITION OF EMPLOYMENT:

• Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)

General Information:As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2SLGBTQ+ community.ONTARIO HUMAN RIGHTS CODE: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

• Photos
• Any certificates that have photo identification
• Driverxe2x80x99s licences
• Police records checks

Note: The above documentation will be requested by the Human Resources & Division should you be the successful applicant. If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866The City of Thunder Bay provides exceptional quality of life to those who live, work, and play in Thunder Bay xe2x80x93 a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.The City of Thunder Bay is a place where art, culture and nature come together!Watch this video to learn more about our City at:

City of Thunder Bay