Job Description

Job Category: Administrative and Clerical
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Office Location: 10 Bay Street
Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto's subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.
CPG's workforce is made up of driven and dedicated professionals who care deeply about working together to deliver infrastructure and make a positive impact in our communities. Join us as we build a knowledgeable and collaborative team that courageously changes how transit projects will be delivered.
Our Property Acquisitions Division within the Capital Projects Group is seeking a Realty and Legal Liaison to manage our data on real estate and/or legal transactions, develop reporting for Senior Management, and assisting with the creation of internal documentation.
What will I be doing?

• Oversees, reviews, and analyzes realty and legal files and ensure internal tracker is up to date;

• Review, gather, interpret and summarize information from expert reports including appraisals, surveys, memos, and planning reports.
• Interpret property data to assist with and to develop:

• Property budgeting and forecasting reports.
• Reporting for Senior Management (PowerPoint Presentations, Excel spreadsheets and briefing memos)
• Develop, review and administer internal documents (approval memos, briefing notes, etc,) to ensure efficient completion, accuracy and documentation;
• Manage internal documentation to ensure folders are up to date and file structure is organized;
• Administer, review and complete internal forms to ensure accuracy;
• Attend and provide support during meetings with internal and external stakeholders;
• Provide support to facilitate property acquisition settlements, including engaging with internal and external stakeholders to gather necessary supporting information;
• Direct carriage of property settlement files where necessary, including direct discussions with internal and external stakeholders and affected property and business owners;
• Acts as liaison between acquisitions/realty/legal business units to facilitate requests for additional information and/or documentation, and provide timely problem resolution;
• Coordinates with Communications, Real Estate and Legal departments to plan required resources, manage document/transaction processing workloads;
• Develops, implements, and updates procedures and protocols to track and monitor outstanding real estate and/or legal issues that affect corporate infrastructure projects;
• Coordinates project budget and tracks costs within approved budgetary limits

What Skills and Qualifications Do I Need?

• Completion of a diploma in Business Administration, Urban Planning, Construction, Legal Paraprofessional or related field - or a combination of education, training and experience deemed equivalent; additional training/coursework in project management, urban/regional planning, real property administration and/or real estate are assets.
• Experience working with Microsoft Office.
• Experience developing reports in PowerBI is an asset.
• Demonstrated experience with construction projects, property development, real property administration or similar function, ideally within the public sector.
• Experience with reviewing Legal, real estate, and property-related agreements, contracts and Memorandums of Understanding (MOUs), general legal matters pertaining to real property rights, property law/valuation, property assessment, survey plans/documents.
• Experience coordinating projects and managing multiple tasks.
• Attention to detail to ensure work output is accurate.
• Theories, principles and practices of project management; project management software.
• Interpersonal, oral/written/presentation skills to clearly, concisely, and logically structure information
• Knowledge with or previous work experience with the Expropriations Act and Building Transit Faster Act would be an asset.

Don't Meet Every Requirement?
If you're excited about working with Metrolinx but your past experience doesn't quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.
We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.
Accommodation:
We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email .
Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.
Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.
#LI-MM3

Skills Required