Job Description

Real Estate Sales Assistant

Responsibilities:

Assist sales agents with daily tasks, follow-ups, and client coordination. Conduct follow-up calls/emails with clients, leads, and cooperating agents. Maintain and update CRM systems with leads and client information Support online advertising campaigns Ensure all documents are completed accurately and submitted on time. Respond to client inquiries promptly via phone, email, or text. Provide updates to clients regarding showings, feedback, and transaction progress. Coordinate client appointments and maintain a professional standard of communication. Assist with general administrative duties: answering calls, emails, filing, data entry. Help maintain office materials, marketing supplies, and transaction documents. Support the sales team's daily workflow and prioritize urgent tasks. Assist with preparing CMA reports, neighborhood statistics, and listing price analyses. Pull property details from MLS, GeoWarehouse, MPAC, and public records when required. Help organize sales events, client appreciation events, and team marketing campaigns. Coordinate booking venues, preparing materials, and supporting onsite activities.

Qualifications:

1-3 years of experience in real estate administration, sales support, or customer service Strong organizational and multitasking abilities Excellent written and verbal communication skills (English; Chinese bilingual is a strong asset) Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems Ability to draft, prepare, and review basic real estate forms and agreements Attention to detail and strong problem-solving skills Ability to work independently and handle confidential information professionally Strong customer service orientation Ability to manage schedules, appointments, and follow-ups efficiently
Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

Company events On-site parking
Work Location: In person