Job Description

Miles HR are recruiting a Real Estate Analyst to join this well respected organization based in Burnaby! This role is initially for a one year contract with a high possibility of extension.

The Role

Reporting to the Manager, Real Estate Services, the Real Estate Analyst conducts research; analyzes, and synthesizes data; and prepares reports on all property and real estate transactions in Facilities Services to support planning. The Real Estate Analyst reviews documentation on contracts, leases, and agreements and ensures real estate information stored in databases is accurate and complete. The incumbent responds to internal and external requests for information while administering property and antenna licenses and leases and revenues. The Real Estate Analyst liaises with internal and external Real Estate stakeholders and legal representatives as required.

Responsibilities

Information Management: Data Analysis & Synthesis

• Researches, compiles, analyzes, and prepares reports on all property and real estate transactions for review by stakeholders as well as Facilities Services staff to inform and in support of planning.
• Monitors and ensures real estate information stored in databases is accurate and complete. Makes recommendations for improvements in document management (i.e., filing methodology).
• Actively examines information to identify where gaps exist and liaises with internal and external stakeholders to obtain missing information.
• Monitors information in databases on an ongoing basis to locate items that require further action. Prioritizes items discovered based on urgency and importance; responds as required. Ensures on-going maintenance of information from licensees/lessees in regards to their equipment, chemicals, etc., and follows-up and notifies licensee/lessees of their contractual obligations.
• Proactively contacts licensees to obtain required information in accordance with license/lease agreement terms (i.e., updated lists of chemicals in use; changes in common usage; and hours of operations, etc.).
• Monitors compliance with procedures and identifies when licensees have not adhered to the terms of their agreements (i.e., when providing notice to the university of intended access). Determines whether tenants/licensees have adhered to procedures and enforces organization\'s standards (i.e., whether safety procedures, escort procedures, etc., have been followed).
• Provides training and assistance to others (external consultants and departmental staff) in the access and use of Facilities Services\xe2\x80\x99 databases and record systems.
• Creates reports to summarize relevant information in the real estate database by consulting with stakeholders to understand their needs.
• Generates and distributes real estate related reports to relevant stakeholders.
• Ensures all real estate and property related and contact information is updated accurately and in a timely manner in Facilities Services\xe2\x80\x99 databases and record systems.
• Creates exception reporting for databases in order to proactively identify circumstances that require action by the university prior to the date that the incident comes due. Trouble shoots and resolves problems.
• Attends strata meetings as required to gather information regarding real estate holdings.
• Researches, compiles, and analyzes real estate industry data and best practices, and prepares reports on a variety of real estate subjects.

Contract Administration

• Reviews license/lease abstracts, rent roll summaries, deal summary sheets, rent collection reports, and license/lease expiry reports, etc., for accuracy.
• Ensures accurate reconciliation of license/lease fees against anticipated collection amounts. Reviews license/lease agreements to determine the appropriate license fee and invoices licensees/lessees when necessary. Tracks payments and actively follows up with licensees/lessees when payments become overdue.

Qualifications & Experience Needed

• Undergraduate degree in business administration, or a related discipline, with one year of related experience, including experience in data analysis and reporting, or an equivalent combination of education, training, and experience.
• Good knowledge of research methodology, data analysis, and reporting.
• Good knowledge of real estate related transactions (e.g., contracts, leases, licenses, etc.).
• Good knowledge of legal terminology relating to real estate transactions and documentation.
• Excellent research, data analysis, report writing, and presentation skills.
• Excellent interpersonal and communication skills (oral, and written).
• Ability to exercise tact and diplomacy and to perform duties in a professional manner.
• Ability to exercise sound judgment and discretion when responding to requests for data and information.
• Proficient in the use of word processing, database, desktop publishing, and spreadsheet applications (including pivot tables).

If this fantastic Real Estate Analyst opportunity is of interest, then don\'t delay apply now!

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