Job Description

Job Overview

Are you an organized, driven, and detail-oriented professional with a passion for real estate? The Michelle Fraser Real Estate Team is seeking a

Real Estate Administrator

to support our growing business. This dynamic role blends client care, administrative coordination, and operations to ensure our clients receive an exceptional experience from listing to closing.

We are a high-performing team recognized for our integrity, professionalism, and dedication to delivering exceptional results in the GTA, specializing in the Durham Region. If you thrive in a fast-paced environment, enjoy problem-solving, and love helping people, we'd want to meet you.

Key Responsibilities

Client & Listing Coordination

Assist with property research, data entry, and maintaining accurate records of listings and transactions. Prepare Comparative Market Analysis (CMA) packages, pre-listing reports, and property folders. Utilizing automated checklists, coordinate listing logistics, including photography, staging, appraisals, maintenance, and lockbox management. Assist with property staging and presentation preparation. Maintain and update client information in CRM systems (Follow Up Boss). Send client follow-ups, thank-you letters, and coordinate post-transaction touchpoints.

Deal Administration & Office Operations

Input and process deals (resale and pre-construction) using related systems. Prepare and track commission invoices, payments, and deal documentation. Provide administrative support such as scheduling appointments, managing calendars, and coordinating meetings. Maintain compliance by ensuring all paperwork is complete and up to date. Liaise with agents, brokerages, lawyers, and accounting teams to resolve deal-related inquiries. Manage office systems, filing (digital and physical), supplies, and general administrative support.

Skills & Attributes

A flexible schedule, understanding that real estate does not only happen during 9-5, Monday to Friday. A self-initiated problem solver who knows how to get things done. Exceptional organizational skills and attention to detail. Strong written and verbal communication in English (additional languages an asset). Ability to manage multiple priorities in a fast-paced environment. Tech-savvy and proactive problem solver. Collaborative team player who can also work independently. Creative thinker with a customer-first mindset.

Experience & Qualifications

2+ years of real estate administration or operations experience (required).

Proficiency with real estate software (Broker Bay, WEB Forms, DocuSign, Realm, MPAC, etc.). Experience working with Follow Up Boss is a strong plus. Strong Microsoft Office skills (Word, Excel, PowerPoint) Expert with Google Calendar, Google Suite (Sheet, Doc, Slides, Forms, Gmail), Zoom and Adobe Suite Experience with QuickBooks or other bookkeeping software is preferred. Social media management experience is an asset.

Valid Ontario driver's license and reliable vehicle (required).

Real estate license preferred Knowledge of real estate market analysis or related fields is desirable but not required; training will be provided for suitable candidates interested in growth within the industry. This position provides a vital support role within our organization, emphasizing professionalism, accuracy, and excellent communication skills to contribute to our ongoing success in the real estate sector.

Why Join the Michelle Fraser Real Estate Team?

Growth & Development:

Ongoing training and opportunity to expand responsibilities.

Supportive Team Culture:

Work in a collaborative environment that values integrity and results.

Competitive Compensation:

Starting at

$45,000 per year

based on experience level

Convenient Location:

Beautiful office based in Pickering, easily accessible to surrounding areas.
Job Types: Full-time, Permanent

Pay: From $45,000.00 per year

Benefits:

Company events Dental care Extended health care On-site parking Paid time off Vision care
Work Location: In person