Job Description

Position Overview:

KW ICON is seeking a detail-oriented front desk admin to support our real estate agents and ensure brokerage operation. This dual-function role includes both Agent Services and Compliance Oversight. The successful candidate will be proactive, responsive, and accountable, ensuring all administrative and compliance-related tasks are completed accurately and in time.

Key Responsibilities:

Draft and prepare listing agreements, purchase contracts, and transaction documentation

Send documents for signature through DocuSign

Upload and organize documents in KW Command

Accurately complete Trade Records

Communicate with agents to obtain missing or incomplete information

Assist in creating marketing materials (flyers/posters) using agent-provided images and content

Ensure all documentation is completed and submitted within 24 hours of receipt

Brokerage Compliance Oversight

You will work closely with our Market Center Administrator (MCA) to ensure all transactions meet KW ICON and legal compliance standards.

Review and audit all submitted transaction files for accuracy and compliance

Monitor and track deposit deadlines; follow up as necessary

Identify missing or incorrect documentation and communicate required corrections to agents

Approve files that meet brokerage compliance requirements

Provide general support to the MCA and TL on compliance-related matters

Brokerage Administrative Support

Command updates and paperwork

Set up smart plans and campaigns on requests

Qualifications & Requirements

Minimum 1-2 years of experience in real estate administration (deal breaker)

Skilled in basic office software such as Word, Excel, Canva, etc.

Exceptional attention to detail and time management

Strong written and verbal communication skills

Ability to meet quick turnaround time for all assigned tasks

Self-motivated, reliable, and capable of working independently in a remote setting

High level of discretion and professionalism in all communications

This role does not involve cold calling, lead generation, or graphic design from scratch. You are here to support the productivity and compliance of our real estate professionals.

Job Types: Full-time, Part-time

Pay: $20.00-$22.00 per hour

Expected hours: 20 - 40 per week

Experience:

Real estate: 1 year (required)
Work Location: In person