Job Description

Overview

We are seeking a professional and organized Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role requires strong communication skills, proficiency with office software, and the ability to manage multiple tasks efficiently. Experience in medical or dental office environments is a plus, but not mandatory. The position offers an opportunity to work in a dynamic office setting where organizational skills and attention to detail are highly valued.

Responsibilities

Greet visitors and clients in a courteous and professional manner at the front desk Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments and maintain calendars using Microsoft Office and Google Workspace tools Perform data entry tasks accurately into various software systems such as QuickBooks and other office databases Handle filing, record keeping, and document management with attention to detail Assist with administrative duties including proofreading, copying, and organizing documents Provide excellent customer support by addressing inquiries promptly and professionally Support bookkeeping activities related to billing and invoicing when necessary Maintain a clean and organized reception area to ensure a welcoming environment

Skills

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Experience with QuickBooks or similar bookkeeping software is preferred Excellent computer skills with the ability to learn new software quickly Previous clerical or administrative experience, especially in medical or dental offices, is advantageous Exceptional customer service skills with professional phone etiquette Strong organizational skills with the ability to prioritize tasks effectively Accurate typing speed and proficiency in data entry and proofreading tasks Ability to handle multiple responsibilities efficiently in a fast-paced environment Knowledge of front desk operations, filing systems, and multi-line phone systems
This role is vital to maintaining smooth office operations while providing outstanding support to clients and team members. We value professionalism, reliability, and a proactive approach in our reception staff.

Job Types: Full-time, Part-time, Permanent

Pay: $23.00-$25.00 per hour

Expected hours: 36 per week

Work Location: In person