Proposal Coordinator Job in Redpath Mining Contractors and Engineers

Proposal Coordinator

North Bay, ON, CA, Canada

Redpath Mining Contractors and Engineers

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Job Description

The Proposal Coordinator is responsible for coordinating, preparing, and submitting high-quality proposals, bids and tenders in response to client requests (RFPs, RFQs, RFIs). The role supports business development efforts by ensuring proposals are accurate, compliant, well-structured, and submitted on time.

Project and proposal document creation, editing, proofreading, and formatting as directed Active participation in proposal coordination Creation and/or completion of fillable pdf documents, organizational charts or other graphs/charts as required SharePoint document upload and tagging, including maintenance of libraries or lists InEight (database) data entry, tagging, maintenance and reporting Update of commercial and/or operational reports, project profiles, and other documents Update procedures and manuals as directed Maintain confidentiality with respect to Redpath and client information Administrative support to the Engineering, Estimating, Project Controls, Operations and Contract Services departments as required Duties such as filing, scanning, setting up and moderating/minuting meetings, and document control.

Education:

Required: Diploma in related field, compiling, issuing, and transmitting high quality documents to company standards

Preferred: Post-secondary education in Office Administration and/or Technical Writing

Work Experience:

Required: 2 years office-related experience

Preferred: 5 years in office administration, with experience in stylistic editing/writing/proofreading of contracts and proposals

Knowledge Required:

Knowledge of grammar, sentence structure, persuasive writing and style Excellent written and verbal communication skills High level of attention to detail and accurate keyboarding skills Advanced knowledge of document creation and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) as well as Adobe tools (Acrobat, InDesign) Ability to format documents to pre-defined standards Ability to prioritize and organize multiple requests while multitasking effectively in a fast-paced environment with shifting priorities Ability to drive the bid process and manage day to day timelines and deliverables Strong interpersonal skills with the ability to work both independently and collaboratively in a team environment Bilingualism considered an asset