Job Description

Are you looking to join a highly collaborative dynamic team that creates winning proposals? Do you excel at wrangling key contributors as you drive toward and achieve deadlines? Are you looking to leverage your communication and negotiation skills as part of a proactive team? Are you passionate about delivering quality work with relentless attention to detail? If so, we want to hear from you!

A Little About Us

At ISL, we share an enthusiasm for community infrastructure. From planning through to design and construction management, we create nimble teams to tackle the unique requirements of every project. Our technical expertise encompasses transportation, land use planning, civil engineering, municipal, landscape architecture, heritage services, environmental management, water, structural, community engagement, geomatics, construction services and 3D visualization. Just the right size, ISL delivers complex projects while being small enough to maintain strong, cohesive project teams and personal client attention and service.

ISL\xe2\x80\x99s Proposal/Production Team supports all offices and all disciplines of business at ISL. Our objectives are to increase the win rate, delivering quality, creative and compliant proposals. The key to our team\xe2\x80\x99s success is:

• Team Work \xe2\x80\x93 We are unique in how we approach proposal work. Multiple team members work together on each and every proposal, which means we can act as a strong unit while growing our own individual skillsets. While the proposal coordinator may be the lead on the pursuit for our team, they are not responsible for all aspects of a proposal from start to finish. Everyone on the team is ready to jump in and lend a helping hand wherever they can\xe2\x80\x94someone will always have your back!
• Responsiveness \xe2\x80\x93 We strive to support business development opportunities across the company with varying levels of strategic, creative advice that fits the pursuit and the team.
• Collaboration \xe2\x80\x93 While driving the proposal schedule and deliverables, we coordinate seamlessly with internal and external teams at all levels to execute responses to RFPs, RFQs, RFIs and RFSOs.
• Ongoing Development - We have a culture of mentorship and leverage both hands on and formal training opportunities to ensure that you have a versatile and diversified skillset that is fully funded.

ISL\xe2\x80\x99s corporate philosophy is fostered by a strong and supportive culture of in-person collaboration while supporting hybrid working arrangements to allow for flexibility in how and where work gets done. Our communities matter to us, which is why we support social values, sustainability and diversity.

A Little About You

Your cover letter must demonstrate:

• Your approach to project and time management.
• Your approach to problem solving, showing how you change, adapt and delegate.
• Your ability to prioritize and organize work in an environment with multiple deliverables with overlapping schedules.
• Your ability to deliver quality work under tight deadlines while still maintaining a high attention to detail.
• Your ability to communicate effectively with strong verbal and written communication skills.
• Your willingness to occasionally work outside normal business hours to meet deadlines. As well as, occasional travel for training.

Your resume should show us:

• Degree/Diploma in Marketing, English, Business, Communications, Liberal Arts or relevant work experience.
• Proposal development experience, working in a fast pace environment creating multiple complex proposals.
• Proficient computer skills in Microsoft Office (Word, Excel, PowerPoint etc.) with a proven ability to understand the creation and use of templates.

Bonus points for:

• Experience in an AEC related Industry.
• 3+ years of experience in a similar role.

A Little More About the Role

Responsibilities:

Supporting a variety of proposal teams, you understand the unique and diverse needs of each discipline lead and project manager and can adapt your communication style as required. Plugging into a variety of proposal teams, you can adapt your communication style to work efficiently with a range of personalities and workflows. As an adrenaline junkie, you thrive in a fast-paced, deadline-driven environment. Collaborating closely with the team, your understanding of the business and the client helps you translate \xe2\x80\x98engineer-speak\xe2\x80\x99 into winning proposals.

While no two days will look the same, here is what you can expect to do:

• Review RFPs and provide high-level summaries to all stakeholders.
• Ensure proposals are properly created, planned, and organized by understanding the specific requirements of each RFP.
• Implement and meet proposal deadlines (internal and external) by establishing priorities and target dates for information gathering, meetings, approvals, etc.
• Coordinate with proposal leads, professional technical staff and collaborating with the Production/Creative Services team in preparing proposals including identifying graphical needs, opportunities, solutions, potential risks, and missing information to ensure that text and responses match RFP requirements.
• Identify and delegate requirements for proposal sections with our technical writers including: executive summaries, project descriptions, qualification summaries, team descriptions, value-add and other corporate pieces.
• Ensure proposals adhere to the company\xe2\x80\x99s editorial and brand standards and reflect a high level of professionalism and quality.
• Ensure standardized components of the proposal are kept up to date (CVs, project sheets, etc.).
• Proofread and format proposal drafts prior to sending \xe2\x80\x93 even the smallest of flaws must be captured and perfected.
• Track and review proposal successes and failures and attend proposal debriefs, as required.
• Assist with final close-out processes and file management.

We are engineers, technologists, planners, landscape architects, scientists, and their support teams that work together to deliver infrastructure, minimizing environmental impact and maximizing benefit to the community.

• We work on fascinating projects right in our community.
• We are nimble. We integrate the right team to solve our clients\' biggest challenges.
• We are social. Follow our hashtag #isllife on Twitter and Instagram or check out our YouTube Channel.
• We get together. Every year, Staff Development Seminar brings together ISLers from all over western Canada to learn, share and connect.
• We are independent problem solvers. Employee owned and operated, we like to work hard with minimum bureaucracy.
• We encourage and reward high performance. Employer paid benefits plan, Group RRSP, and competitive salaries with opportunities for annual bonus.

Want to find out more about this or other ISL career opportunities?

Visit us online at www.islengineering.com/about/join-the-team

Department: [0200] Calgary - Corporate
This is a permanent full time position

ISL Engineering