Job Description

Job Summary

We are seeking a dedicated and detail-oriented Property Administrator to oversee the daily operations of our property management team. The ideal candidate will possess a strong background in real estate administration, with a focus on customer service and effective conflict management. The Property Administrator will play a crucial role in ensuring tenant satisfaction while maintaining the integrity of our properties.

Responsibilities

Provide day-to-day administrative support for assigned buildings Collects rent, posts cheques and ensures tenant records are up to date Produces and tracks invoices related to billable activities as outlined in contractual agreements Codes and processes invoices Drafts, issues and tracks purchase orders Review lease agreements and sets up lease profiles Track all tenant monthly rental billings / EFT payments Work closely with property manager and accounting department with monthly reporting and budget preparation Addresses inquiries from tenants and suppliers Provides relief to receptionist as required Contacts tenants and contractors to solicit up to date Certificates of Insurance. Ensures all Certificates of Insurance filings are up to date. Perform other duties and special projects as assigned

Requirements

2-3 years of administrative experience Experience in the property management and/or legal field would be an asset Strong communication skills, both oral and written Comfortable working with numbers, excel formulas, and accounting software Ability to develop and sustain cooperative working relationships, team player Effective time management, able to work under pressure and meet tight deadlines High attention to detail; strong organizational skills Intermediate to advanced skills in Excel, Word, and other Microsoft Office programs Tenant Statement of Accounts experience would be considered an asset Yardi experience would be considered an asset Must provide a clean criminal record check
Job Types: Full-time, Permanent

Education:

Secondary School (required)
Work Location: In person