Job Description

About GWL Realty AdvisorsGWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients.
Our Suburban Property Management Team, located in Burnaby, BC is looking for a Property Administrator, Operations. As a Property Administrator we will rely on you to manage the administration portion of properties. This is an exciting opportunity for a recent post-secondary graduate looking to kick off their career in the exciting world of property management.We are looking for someone with a strong attention to detail, previous administrative experience (preferably in an office setting) and someone with a passion for providing excellent customer service.Many of our property managers started their career in this same role so its a great steppingstone to learn all about the industry.RESPONSIBILITIES

• Working with Property Managers, Property Administrators (operations and accounting), operations personnel on various properties on tasks as required.
• Manage procurement process including, but not limited to Purchase Order and Contract generation to execution. Maintain contract and contact matrixes.
• Collect, review, track Tenant Insurance Certificates, Sales Reports, contact information, and other information as required. correspond with Tenants to ensure compliance to policies and Lease requirements.
• Manage confidential Lease files and files accordingly and document archiving including managing an electronic filing system.
• Assist with Tenant meetings, tenant engagement events, and assist with the building work order system.
• Perform various administrative duties including word processing, presentations, expense reports, filing, photocopying, maintenance of records, contracts administration, ordering of office supplies, general office assistance etc.
• Compilation and maintaining of all documentation binders, files, or electronic filing, as required.
• Maintain an excellent line of communication amongst the property manager, building operators, staff, property administrators, contractors, tenants, and other external parties.
• Assist with Fixtures and Chattels, plans inventory, and once a year site review. Prepare paperwork and reports as required.
• Prepare Tenant correspondence as required. Prepare tenant advisories as required.
• Manage Tenant and Vendor inquiries.
• Managing the administrative process for contractor documentation.
• Keeping records up to date and ensuring information is collected on time.
• Provide support for the PM team with administration, managing office supplies, couriers, staff IT and phone needs.
• Other duties as assigned.

QUALIFICATIONS

• A post-secondary education is considered an asset.
• Previous office administrative experience is preferred.
• Passionate about the industry and aspiring to develop a long-term career in it.
• Highly organized with a strong attention to detail and comfortable working in a deadline driven fast paced environment.
• Strong communication and interpersonal skills with a high-level capacity to multitask.
• Excellent customer service abilities and always looking for ways to go above & beyond.
• A collaborative person who is hard working and likes to have fun at work
• Familiar with Microsoft Office, Microsoft PowerPoint and Microsoft Excel
• Familiarization with Yardi an asset.

WHAT WE OFFER

• 3 weeks of vacation per year
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• Up to $5,000 annual mental health coverage
• A friendly, welcoming, and supportive culture
• Many social and team events!

Our BusinessLearn more about our and businesses, , and at GWLRA.Our Commitment to DiversityGWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.GWLRA uses a third-party platform, the applicant manager (TAM), to manage our recruitment process. . If you choose to apply for a job with us, or subscribe to be notified of new jobs, your personal information will also be collected by GWLRA and will be handled in accordance with our Privacy Policy ( ).CIGWL utilise la plateforme dun tiers, soit un syst\xc3\xa8me de gestion des candidatures (pour lacquisition de talents), afin de g\xc3\xa9rer son processus de recrutement. . Si vous choisissez de postuler \xc3\xa0 un poste chez nous ou de recevoir nos offres demploi, vos renseignements personnels seront aussi recueillis par CIGWL et utilis\xc3\xa9s conform\xc3\xa9ment \xc3\xa0 notre Politique de protection des renseignements personnels ( ).This is a full time position

GWL Realty Advisors