Job Description

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

The Property Administrator is responsible for providing accounting, reconciliation, and lease administration support to the Property Management team at Southcentre Mall & Executive Tower. The primary focus is accounts receivables, arrears control, lease administration, attending to internal and external correspondence, and consulting with tenants to resolve account issues.

As a member of this team, you will be responsible for:

Accounts Receivable

\xc2\xb7 Work collaboratively with the Property Administration team to collect all rents due under the lease and general invoices for all Southcentre Mall business units.

\xc2\xb7 Initiate collection procedures regarding past due rent(s) and account balances, placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s).

\xc2\xb7 Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards.

\xc2\xb7 Analyze rental accounts to identify short payments and follow up with tenants.

\xc2\xb7 Track and oversee collection and refunds of construction and security deposits.

Lease Administration

\xc2\xb7 Set up of office, parking, storage, and specialty leasing documents in JDE, and assist with permanent Tenant setup

\xc2\xb7 Generate monthly billings for tenant rent

\xc2\xb7 Determine tenant percentage rent payable, post, and invoice accordingly \xe2\x80\x93 both monthly and year-end billings

\xc2\xb7 Work with Senior Property Administrator to bill utility invoices and construction invoices.

\xc2\xb7 Support the set-up of storage license agreements into JD Edwards.

\xc2\xb7 Provide assistance to the Management Team with budgeting, quarterly reforecast and monthly revenue accruals as required.

\xc2\xb7 Generate manual billings to tenants, vendors and customers as required.

Reporting

\xc2\xb7 Work with Property Administration team to prepare monthly over 90 days

Accounts Receivable report on balances.

\xc2\xb7 Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write-off.

\xc2\xb7 Participate in meetings as required to discuss outstanding accounts and action plan to settle accounts.

\xc2\xb7 Enter leasing assumptions, expense budget and capital information, as well as reforecast entry for both.

\xc2\xb7 Assist with annual mailouts / Year End Billings/Annual Prebills

Other

\xc2\xb7 Work on other duties and/or special projects as assigned

\xc2\xb7 Build relationships with tenants and vendors

To succeed in this role, you have:

\xc2\xb7 Post-secondary education in a related field is preferred (i.e., Business Administration or Accounting)

\xc2\xb7 2+ years previous experience; Retail environment preferred

\xc2\xb7 Proficiency using Microsoft Office applications (i.e., Word, Excel, Outlook)

\xc2\xb7 Previous experience using JD Edwards is considered a strong asset for the role

\xc2\xb7 Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities

\xc2\xb7 Strong communication and interpersonal skills, and a team player

\xc2\xb7 Enthusiastic and eager to learn

Our story:

Oxford Properties Group (\xe2\x80\x9cOxford\xe2\x80\x9d) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford\xe2\x80\x99s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world\xe2\x80\x99s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario\'s municipal employees.

For more information on Oxford, visit

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

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