Job Description

Job Category: Administrative and Clerical
:
Contract term for 9 months
Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto's subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.
CPG's workforce is made up of driven and dedicated professionals who care deeply about working together to deliver infrastructure and make a positive impact in our communities. Join us as we build a knowledgeable and collaborative team that courageously changes how transit projects will be delivered.
Our Property Acquisitions team is seeking a Property Acquisitions Controls Officers to support property data analysis, closing and payment of property acquisitions, review, and processing of approval memos, tracking of expenditures and variance reporting, financial analysis, and budget control of property projects within the Capital Projects Group ("CPG") of Metrolinx. This position has a diverse portfolio that will allow for exposure to financial, analytics, GIS, contract, and administrative functions of property acquisition projects and will report to the Manager, Property Acquisitions Controls. This is a great opportunity to gain exposure to the property acquisitions process while expanding your network!
What will I be doing?

• Perform the closing function when acquiring property to ensure timely transfer of funds for ownership to Metrolinx; ensuring proper supporting documentation is in-place for audit purposes.
• Work closely with the property data management database (PETRA) to ensure information is updated correctly and properly reflected in all reporting.
• Review budget tables for the approval memo to meet acquisition requirements, prior to acquisition of the property
• Review and process legal invoices for all closings to ensure accurate reporting of expenses for each project
• Review and summarize contracts, property legal documentation, the Expropriations Act and other relevant documentation pertinent to the acquisition
• Communicate with Property Acquisition Officers, Finance and external legal counsels and to ensure timely processing of closing requests
• Develop, coordinate, and monitor the property accruals and budgets of the assigned portfolio of projects within Property Acquisitions in the Capital Projects Group.
• Presenting data in dashboards, charts, graphs and/or tables to capture and present meaningful information/data for reporting, analysis, and presentation purposes for use by management in identifying and implementing process improvements.

What Skills and Qualifications Do I Need?

• Completion of a degree in Real Estate, Business Administration, Commerce, Economics, Accounting or related discipline - or a combination of education, training and experience deemed equivalent
• Experience in real estate transactions, interpreting contracts, lease administration, property accounting, or financial budgeting and reporting.
• Knowledge of budget, project schedule, forecasts, property closings, contract administration, and documentation
• Knowledge of database concepts, database management software and tools including PowerBI and MS Office Excel (Pivot tables and formulas) and experience in using systems and applications, such as Primavera Contract Manager, Oracle Unifier, Ecosys, Visio, Word, PowerPoint or similar
• Excellent organizational skills with a high attention to detail and a track record of producing accurate work.
• Strong ability to multi-task and perform in a high-pressure environment with multiple deadlines.
• Creative thinking with ability to problem solve on their feet and able to accept challenges and takes the initiative to devise solutions independently.

Don't Meet Every Requirement?
If you're excited about working with Metrolinx but your past experience doesn't quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.
We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.
Accommodation:
We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email .
Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.
Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.
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