Job Description

Project Site Coordinator

Vasto Builders Inc. - Vancouver, BC

About Us

Vasto Builders is a Vancouver-based construction company delivering high-quality institutional, residential, commercial, and community projects. With a strong reputation for excellence, safety, and collaboration, we are committed to building spaces that serve people and communities. As we continue to expand, we are looking for dedicated professionals who share our passion for quality construction and teamwork.

Role Summary

Reporting to the Project Manager and working closely with the Site Superintendent, the

Project Site Coordinator

plays a key role in ensuring that our projects are delivered efficiently, on time, and with precision.

This role involves both

administrative and technical coordination

, including managing budgets, documentation, project schedules, and financial records, while also supporting communication between project teams, subcontractors, suppliers, and consultants. You will help ensure that construction activities run smoothly and that quality and safety standards are consistently met.

Key Responsibilities

Assist the Project Manager with overall project coordination and reporting. Develop and maintain strong relationships with subcontractors, suppliers, consultants, and municipal departments. Manage the

change order process

: pricing, negotiating, processing, and assessing cost and schedule impacts. Coordinate project schedules, resources, equipment, and information. Monitor project progress and proactively identify and address issues. Administer RFI (Requests for Information) and shop drawing processes. Maintain contractual records and responsibilities with subcontractors. Support project close-out, including document archiving, deficiency management, warranty tracking, and manual preparation. Oversee and reinforce compliance with

health & safety standards

on-site. Generate and maintain accurate project documentation, reports, and meeting minutes.

Education & Experience

Minimum high school diploma; post-secondary education in construction management, engineering, or related fields is an asset. Previous experience as a

Project Coordinator or Site Coordinator

in the construction industry required. Experience in

real estate development, design-build, or general contracting

is preferred.

Required Knowledge, Skills & Abilities

Ability to prepare, interpret, and maintain schedules and step-by-step project action plans. Strong organizational skills with the ability to multitask and manage priorities under tight deadlines. Solid understanding of

cost estimating and quantity takeoffs

. Excellent written, verbal, and client-facing communication skills. Strong collaboration and teamwork mindset. Proficiency in digital tools and platforms such as

Google Workspace (Docs, Sheets, Drive, etc.)

. Experience with

Procore Project Management software

is highly desirable. Self-motivated, detail-oriented, and proactive in problem-solving and process improvements.

What We Offer

Competitive salary and benefits package. Opportunities for career growth within a fast-growing construction company. A collaborative work environment where your contributions directly impact project success. Exposure to diverse projects across institutional, residential, and community sectors.
Job Types: Full-time, Permanent

Pay: $20.00-$30.00 per hour

Benefits:

Dental care Extended health care Paid time off Vision care
Experience:

Local Construction Project Management: 2 years (preferred)
Work Location: In person