Job Description

About Octopus Renovation Group

Octopus Renovation Group is a trusted commercial renovation company based in Vaughan, Ontario. We specialize exclusively in commercial interior construction and fit-outs--including offices, retail stores, restaurants, medical clinics, and other professional spaces. Our reputation is built on delivering top-quality results, on time and within budget, while maintaining exceptional client communication and service throughout every stage of the project.

Position Overview

We are seeking a detail-oriented and organized

Project Planner

to support the execution of our commercial renovation projects. This individual will be responsible for end-to-end project planning, coordination with internal and external stakeholders, managing timelines, and ensuring everything is on track from pre-construction through completion. The Project Planner will work closely with estimators, clients, and subcontractors to make sure each project is ready to launch and runs smoothly.

Key Responsibilities

Project Planning:

Develop detailed project schedules and timelines, breaking down each scope into actionable phases with clear milestones.

Client Communication:

Provide regular updates to clients on timelines, progress, and any schedule adjustments. Act as a reliable point of contact throughout planning and execution.

Estimator Collaboration:

Work hand-in-hand with the estimator to align planning with project scopes, budgets, and timelines from day one.

Trades & Bids:

Assist with sourcing and vetting subcontractors and trades. Send out bid packages, review submissions, and help with trade selection.

Pre-Construction Coordination:

Ensure all documentation, permits, and materials are in place before the project starts. Prepare everything required for a smooth construction phase.

Ongoing Adjustments:

Track project status, identify potential delays, and make proactive planning updates to keep things on track.

Qualifications

Experience in project planning, coordination, or construction project support (commercial construction preferred) Strong organizational and time management skills Familiarity with construction trades, scopes of work, and bid processes Ability to manage multiple projects and adapt to shifting priorities Comfortable conducting site visits, meetings, and working collaboratively with field and office staff Proficiency in project planning software or tools is a plus

Why Work With Us?

Be part of a growing commercial construction company with a hands-on team and exciting projects across Ontario Gain experience across all phases of commercial renovations Competitive salary with opportunity for growth Hybrid role with flexibility to work from the office and in the field Work with a team that values collaboration, quality, and client satisfaction
Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 80 per week

Work Location: In person