Job Description

Description

NOTE: This position is currently listed as ""Onsite""; however, the Assignment under this request will provisionally be "Hybrid", working 7.25 hours per calendar day, sometime between 8:00-5:00 PM (excluding lunch breaks) Monday to Friday inclusive, unless otherwise identified. These conditions are subject to change as the OPS reflects on its current situation. During the duration of the assignment you will be under the discretion of the Hiring Manager's requirements for the Project you are assigned to.


The start date is subject to change based on security clearances and contract signing timelines.


SCOPE:


Plan and lead project(s) as part of large multi-ministry/multi-year initiatives involving complex network architecture, advanced and innovative telecommunications/video/Video over I/P (VoIP), and audio/visual systems

Manage client relationships/networks as well as partnerships with business areas

Manage project teams and provide guidance on the use of audio visual and information technology in client business planning and business improvement initiatives

Develop project charters and master project plans, guide the definition of goals, deliverables and scope working with internal clients and stakeholders, I&IT specialists, business planners to ensure clarity, accuracy and acceptance

Identify and assess risks, and recommend mitigation measures for approval

Provide leadership to project teams, external service providers and contractors

Identify impact of change, escalate to project sponsor for decision, revise work plans, schedule, and project budget to implement approved changes

Provide specialized advice and expertise to client groups and for the development of business cases and Treasury Board / Management Board of Cabinet submissions.

Coordinate I&IT procurement to acquire and negotiate goods and services and administer contractual agreements.

Experience Requirements

Project Charter

Project Kick-Off

Establishment of procurement planning (including software, hardware, IP circuit and bandwidth)

Establishment of risk assessment

Establishment of communication plan

Development of work breakdown schedule

Development of business/user adoption plan (including Training, User Manual, GUI, etc)

Validated Facility Scope of Work

Development of mobilization plan and requirements

Develop test plan (based on use cases)

Validation of the facilities/construction work completion

Procure, receive and validate equipment

GUI design, review and approval

Ensure finalization of functional design drawings

Ensure on-site system installation

Quality assurance testing

System and Functionality Testing

Client handover (Commissioning), client sign off

Ensure vendor delivery of as-built and close-out package (SAF, inventory, photos, programs, manuals, as-built shop drawings)

Conduct lessons-learned sessions

Delivery of internal close-out package (financial report, site profile, journals)

Participate in service review meetings

Project planning and management experience related to all phases of concurrent audio visual and I&IT projects, including medium to large scale, technically complex projects across a range of enterprise technologies

Change management principles to facilitate business process change and manage the human factors associated with change

Leadership skills to guide the work of project staff and teams

You can develop project plans and manage resources to ensure efficient progress

You have a proven track record delivering system development and/or implementation projects on time and on budget

You can proactively and strategically manage the human factors associated with change

You have change management principles and techniques to facilitate business process change

You possess team building and leadership skills in order to engage the project team and ensure collaboration and focus on achieving project deliverables

You have demonstrated interpersonal and consultation skills to communicate project deliverables and build strong project teams and client relationships

You have demonstrated written and verbal communication skills to resolve problems and design/deliver presentations, proposals and business cases

You can determine client requirements, make presentations, prepare proposals, business cases and tenders and write procedures, resolve conflicts, develop and sustain effective working relationships

You can discuss and resolve issues with stakeholders and address risks and benefits of specific solutions and recommend specific courses of action

You can identify optimal solutions to meet client needs and provide submissions to facilitate senior level decision-making

You can evaluate and define project management requirements

You can identify I&IT technical, operational or other issues, coordinate analysis and development of most appropriate course of action to resolve them

You can plan, coordinate and control all phases of assigned projects

Knowledge of project-relevant state of the art multi-platform I&IT technology and understanding of current and emerging trends in such areas as: audio visual systems, mobile, voice, data, video, VoIP and radio, building telecommunications infrastructure design and support.

Knowledge of operations management and security and emerging technologies to assess client needs, lead projects, and provide expertise

Knowledge of technical standards, principles, and best practices to ensure client needs are optimally met by the solutions and services being implemented, and to validate vendor advice at all stages of a project

Knowledge of software development platforms, development methodologies, technical standards with respect to software architecture and design (multi-tier models), technical infrastructure requirements, cloud technologies etc.

Knowledge of IT security requirements, and best practices in implementing high availability solutions with requirement of hosting solutions with high sensitivity and confidentiality ratings

Knowledge of resource management approaches and financial management to develop and manage budgets

Procurement knowledge to acquire and negotiate goods and services by providing expertise and administering contractual agreements

Working knowledge of I&IT and computer protocols and frameworks specific to the program system(s) currently in use

Working knowledge of Microsoft Office (MS Word, Excel, Outlook), and Microsoft Project software packages

At least 5 years of audio and videoconferencing technology experience

At least 10 years of project management experience

Criteria Ratings ? MUST TOTAL TO 100


Project Management Skills



35


Extensive experience in project planning and management across all phases of concurrent I&IT projects, including medium to large-scale, technically complex initiatives spanning diverse enterprise technologies.

In-depth knowledge of state-of-the-art multi-platform I&IT solutions, audio-visual and videoconferencing technologies, and emerging converged communications systems, with proven ability to assess client needs, lead implementations, and ensure secure operations.

Skilled in risk and issue management, including identification, monitoring, and resolution in collaboration with senior executives.

Strong understanding of change management strategies and approaches to drive successful organizational transformation.

Demonstrated ability to establish priorities and allocate resources effectively to meet project objectives.

Experienced in day-to-day management of technical teams, vendors, and local trades, ensuring projects are delivered on time, within scope, and on budget.

Technical Skills



30


Demonstrated advanced technical skills in audio-visual and videoconferencing technologies (hardware and software), providing expert guidance and leadership to project teams.

Managed project budgets and financial controls, including developing and refining cost estimates to ensure accurate forecasting and fiscal accountability.

Oversaw procurement processes by negotiating and acquiring goods and services, leveraging expertise to administer contractual agreements and ensure compliance.

Communication Skills



30


Leveraged interpersonal, negotiation, and collaboration skills to align stakeholders, communicate project deliverables, and build high-performing teams and strong client relationships.

Designed, developed, and delivered compelling presentations, proposals, and business cases to support strategic initiatives and influence decision-making.

Applied advanced presentation and negotiation skills to secure buy-in from diverse stakeholders and drive successful project outcomes.

Public Sector Experience



5


5 Years of Experience

Knowledge Transfer


Project documents

Project communications

Managers / Team members

1:1 meetings / team meetings / documentation on SharePoint site, throughout the duration of the project life cycle etc.

Supplier Comments

Req Closing Date/Time 2025-12-22, 12:00 p.m.



Max number of candidate submission - 4(Four)



This position is currently listed as ""Onsite""; however, the Assignment under this request will provisionally be "Hybrid", working 7.25 hours per calendar day, sometime between 8:00-5:00 PM (excluding lunch breaks) Monday to Friday inclusive, unless otherwise identified. These conditions are subject to change as the OPS reflects on its current situation. During the duration of the assignment you will be under the discretion of the Hiring Manager's requirements for the Project you are assigned to.


Must Haves:


At least 5 years of audio-visual and videoconferencing technology experience At least 5 years of project management experience Knowledge of best practices for audio-visual, communications and IT deployment * Previous OPS / Justice Sector experience would be an asset