Job Description

Staff - Non Union
Job Category M&P - AAPS
Job Profile AAPS Salaried - Educational Programming, Level B
Job Title Project Manager
Department Department of Pathology and Laboratory Medicine | Faculty of Medicine | Provost and VP Academic
Compensation Range $6,251.00 - $8,986.00 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date October 14, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date October 31, 2027
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
This position is FTE 0.6
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The person in this role will be responsible for the planning and launch of at least two micro-certificates, (OH&S and Infection Prevention and Control, and Data Analysis using R) as well as coordinating all aspects of defining the curriculum, educational goals, environmental assessment and creation of the program budget (revenue and costs) for a graduate level Pathology Assistant Program and a Fellowship for Clinical PhDs. The individual will also be responsible for creating a marketing plan for each of these programs and will be responsible for student admissions,, working with UBC to resolve issues that may arise with the educational platforms used by these certificates as well as with the existing Infection and Prevention and Control certificate. The individual is also responsible for all aspects of the day-to-day operations and budget management of the Infection Prevention and Control certificate as well as approved new micro-certificates and graduate programs. This role plays a crucial part in project coordination of all aspects of the development and UBC and government approval of these courses/programs that are needed by the BC health authorities. These educational programs have been identified by either the Ministry of Health or the BC health authorities as priority areas for the province's health human resource needs.
Organizational Status
The Project Manager reports to the Director of Administration in the UBC Department of Pathology and Laboratory Medicine and will work closely with at least four faculty leads regarding the project status, student enrolment and feedback, marketing and budget.
Work Performed
Identifies all stakeholders for the micro-certificates and graduate programs, develops and implements a stakeholder engagement plan.
Creates, and updates a project plan identifying what needs to be considered and completed for the creation and launch of each educational program.
Conducts preliminary analyses of the market to identify opportunities for alliance and competitors and manage all joint collaborations.
Researches and identifies potential partners, and works with identified partners in industry, government agencies and institutions (locally, nationally, and internationally) to assist in content development of the micro-certificate.
Researches and identifies potential learners, including developing a learner recruitment plan using UBC sources.
Develops a plan to ensure the sustainability of the micro-certificates, and graduate and post graduate program (including marketing activities, administrative tasks, financial projections, human and resources, IT resources content upgrades, industry partner and learner recruitment plan, records management and archiving, etc.)
Ensures project schedules for each new educational initiative is on schedule and where there is a deviation from schedule, develops mitigation strategies
Ensures each educational program is compliant with its accrediting body
Where required by the Faculty of Medicine, UBC, and or government, writes the business case outlining the needs for the program, the costs, revenue and projected student volumes
Based on feedback from the relevant clinical faculty writes the curriculum proposals.
Works with the clinical faculty and FoM accountants to determine the budget for the Pathology Assistant
Program and the Fellowship for clinical PhDs and the micro-certificates. Is responsible for identifying all costs and revenue items. Looks for opportunities to accept international students.
Based on potential student demographics and interests, develops a marketing program for each educational initiative and then develops, updates and manages the marketing plan.
Along with faculty leads presents the budgets and proposals to Department curriculum committee, FoM and UBC committees and all other relevant groups.
Develops stakeholder communication plans for each of the four educational programs.
Identifies risks and works with Steering Committees to develop risk response strategies for the micro-certificates, graduate program and Fellowship for clinical PhDs.
Leads all stakeholders through the project planning and updates.
Works with faculty to develop feedback and evaluation loops for initial launch and ongoing micro-certificate offerings.
Develops and implements the communication/marketing plans for the launch of the micro-certificates, the Masters and the Fellowship for clinical PhDs.
Works with department and UBC HR to create all consultant contracts and faculty appointments.
Confirms the student registration system for each educational program.
Leads and facilitates meetings amongst the planning committees' members, creates and distributes agendas.
Budget

• Performing financial duties such as developing program budgets, monitoring budgetary expenditures, and authorizing expenditures within prescribed limits
• Overseeing expense reports, analyzing financial information, preparing financial forecasts, and developing budgets.
• Using Workday proficiently to review and audit account general ledgers and expense reports, issuing honorariums for instructors, ensuring accuracy and compliance to FoM and UBC policies

Performs other duties as requested.
Consequence of Error/Judgement
Poor performance in this position will prevent the Pathology and Laboratory Medicine Department from reaching its academic potential and in assisting the BC health authorities with their health human resource needs andor their staffs' professional development needs. Poorly defined curriculums may also result in producing graduates who were less capable and less effective, which would lower the reputation that of the UBC Department of Pathology and Laboratory Medicine. This damage to the reputation of UBC Pathology and Laboratory Medicine would make the recruitment of high-quality students much more difficult in the future.
Supervision Received
Works independently. Receives limited supervision and broad direction from the Director of Administration, Pathology and Laboratory Medicine and from a variety of academic and clinical faculty.
Supervision Given
Supervises temporary student assistants as needed.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Four year's work experience in the private or public educational sector.
Solid base of knowledge of educational program development and project management.
Demonstrated knowledge in educational delivery in visionary and innovative ways with training in educational programming and curriculum development.
Strong interpersonal, verbal and written communication skills.
Ability to work independently and within a team environment.
Demonstrated ability to be pro-active and show initiative.
Ability to effectively manage multiple tasks and deadlines in view of micro-certificate and graduate program priorities.
Ability to adapt quickly and efficiently to change
Must be able to analyze and interpret data, evaluate options and research alternatives.
Intermediate computer experience is required e.g., MS Office, internet, email
Ability to work in-person and on-site, travel occasionally, and work occasional evenings or weekends.

Skills Required